Item - 2023.BA21.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3733917681

Description:

To provide non-exclusive supply, delivery and warranty of various makes and models of 2- and 4-cycle small equipment and parts for the City of Toronto's Parks, Forestry and Recreation (PFR) Division from the date of award to July 31, 2024, with the option to renew for four (4) additional one-year periods.

Recommended Supplier:

Guillevin International Co.

Contract Award Value:

$254,169.33 net of all applicable taxes and charges

$287,211.34 including HST and all applicable charges

$258,642.71 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2024.

Option Year 1 Aug 1, 2024 - July 31, 2025

$261,794.40 net of all applicable taxes and charges

$295,827.67 including HST and all applicable charges

$266,401.98 net of HST recoveries

Option Year 2 Aug 1, 2025 - July 31, 2026

$269,648.23 net of all applicable taxes and charges

$304,702.49 including HST and all applicable charges

$274,394.03 net of HST recoveries

Option Year 3 Aug 1, 2026 - July 31, 2027

$277,737.67 net of all applicable taxes and charges

$313,843.56 including HST and all applicable charges

$282,625.85 net of HST recoveries

Option Year 4 Aug 1, 2027 - July 31, 2028

$286,069.80 net of all applicable taxes and charges

$323,258.87 including HST and all applicable charges

$291,104.62 net of HST recoveries

The total potential contract award identified in this report is $1,551,681.18 including all applicable taxes and charges. The total potential award amount over all option years for contract award is $1,373,169.19 net of HST recoveries.

The estimated cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for material costs.

Solicitation Issued:  Jan. 23, 2023                      Solicitation Closed:  Feb. 21, 2023

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price