Item - 2023.BA21.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3674226184

Description:

For the supply and delivery of Two (2) Latest Model Trailer Mounted Dri-Prime Dewatering Pumps in Appendix A and Appendix C, with option to purchase additional Four (4) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have Contracts from the date of award to April 12, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

The Request for Quotation is structured to award separate contract(s) to the lowest Suppliers based on the Suppliers meeting specifications in the Appendix A, Appendix B, and Appendix C pricing forms.

Recommended Supplier:

North Fringe Industrial Technologies (Appendix A and Appendix C)

Appendix A - Contract Award Value:

$222,407 net of all applicable taxes and charges

$251,320 including HST and all applicable charges

$226,321 net of HST recoveries

Contract is expected to start on date of award and end on April 12, 2024.

Appendix A - Contract Award Value (2023-2024) (2 Optional Units):

$291,630 net of all applicable taxes and charges

$329,542 including HST and all applicable charges

$296,763 net of HST recoveries

The total potential contract award to North Fringe Industrial Technologies for Appendix A including pricing for optional units is $514,037 net of all applicable taxes and charges, and $580,862 including HST and applicable charges. The total potential cost to the City for Appendix A pricing form is $523,084 net of HST recoveries.

Appendix C - Contract Award Value:

$346,895 net of all applicable taxes and charges

$391,991 including HST and all applicable charges

$353,000 net of HST recoveries

Contract is expected to start on date of award and end on April 12, 2024.

Appendix C - Contract Award Value (2023-2024) (2 Optional Units):

$536,292 net of all applicable taxes and charges

$606,010 including HST and all applicable charges

$545,731 of HST recoveries

The total potential contract award to North Fringe Industrial Technologies for Appendix C including pricing for optional units is $883,187 net of all applicable taxes and charges, and $998,001 including HST and applicable charges. The total potential cost to the City for Appendix C pricing form is $898,731 net of HST recoveries.

The total potential contract award to North Fringe Industrial Technologies for Appendix A and C pricing forms, including pricing for optional units is $1,397,224 net of all applicable taxes and charges, and $1,578,863 including HST and applicable charges. The total potential cost to the City with North Fringe Industrial Technologies for Appendix A and C pricing forms including optional units is $1,421,815 net of HST recoveries.

Cooper Equipment Rentals Limited operating as Cooper Pump and Power is to receive a contract award for the Appendix B line items of which they were the lowest Supplier meeting specifications, including pricing of one (1) additional unit, in the total amount of $146,824 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 – Authority to award – Chief Procurement Officer.

Solicitation Issued: November 8, 2022 Solicitation Closed: December 15, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Three (3)

Table 1: Summary of Bids Received including bid price

* Bid Price does not include optional pricing.

** Supplier was found non-compliant with mandatory requirements.