Item - 2023.BA20.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3782444242

Description:

For the provision of all labour, materials and equipment necessary for the supply, delivery, and installation of anti-graffiti, anti-stick pole sleeves on utility poles, in various locations throughout various Business Improvement Areas (BIA) within the City of Toronto for Economic Development and Culture for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies

Recommended Supplier:

Street Graffiti Solutions Inc.

Contract Award Value:

$632,900 net of all applicable taxes and charges

$715,177 including HST and all applicable charges

$644,039 net of HST recoveries

Contract is expected to start following the date of award and end on March 31, 2024.

Option Year 1 from April 1, 2024 to March 31, 2025

$651,887 net of all applicable taxes and charges

$736,632 including all applicable taxes and charges

$663,360 net of HST recoveries

Option Year 2 from April 1, 2025 to March 31, 2026

$668,184 net of all applicable taxes and charges

$755,048 including all applicable taxes and charges

$679,944 net of HST recoveries

Option Year 3 from April 1, 2026 to March 31, 2027

$684,889 net of all applicable taxes and charges

$773,924 including all applicable taxes and charges

$696,943 net of HST recoveries

Option Year 4 from April 1, 2027 to March 31, 2028

$702,011 net of all applicable taxes and charges

$793,272 including all applicable taxes and charges

$714,366 net of HST recoveries

The total potential contract award including all optional years is $3,339,871 net of all taxes, and $3,774,054 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,398,652 net of HST recoveries.

The above cost calculations include a 3 percent Consumer Price Index (CPI) adjustment applied to Option Year One (1) and a 2.50 percent Consumer Price Index (CPI) adjustment applied to Option Year Two (2), Option Year Three (3) and Option Year Four (4) annually, after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.

Solicitation Issued: January 12, 2023   Solicitation Closed: February 16, 2023

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price