Item - 2023.BA2.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3516996138

Description:

For the non-exclusive supply and delivery of Courier Services for Toronto Paramedic Services, Toronto Fire Services and Toronto Employment and Social Services Divisions, from December 1, 2022 to November 30, 2023, with the option to renew the Contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the options be exercised then the Chiefs of Toronto Paramedic Services and Fire Services, and The General Manager of Employment and Social Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

KJV Courier Services

Contract Award Value:

$243,860 net of all applicable taxes and charges (Including 25 percent for miscellaneous items)

$275,561 including HST and all applicable charges

$248,152 net of HST recoveries

Contract is expected to start on December 1, 2022, and end on November 30, 2023.

Option Year 1: (December 1, 2023 – November 30, 2024)

$251,175 net of all applicable taxes and charges (Including 25 percent for miscellaneous items)

$283,828 including HST and all applicable charges

$255,596 net of HST recoveries

Option Year 2: (December 1, 2024 – November 30, 2025)

$258,711 net of all applicable taxes and charges (Including 25 percent for miscellaneous items)

$292,343 including HST and all applicable charges

$263,264 net of HST recoveries

Option Year 3: (December 1, 2025 – November 30, 2026)

$266,472 net of all applicable taxes and charges (Including 25 percent for miscellaneous items)

$301,113 including HST and all applicable charges

$271,162 net of HST recoveries

Option Year 4: (December 1, 2026 – November 30, 2027)

$274,466 net of all applicable taxes and charges (Including 25 percent for miscellaneous items)

$310,147 including HST and all applicable charges

$279,297 net of HST recoveries

The total potential contract award including all option years $1,462,993 including all applicable taxes and charges and $1,294,684 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,317,470 net of HST recoveries

The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.

Solicitation Issued:  September 2, 2022          Solicitation Closed:  September 26, 2022

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including Bid Price