Item - 2023.BA2.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualification Ariba Document Number 3088113679.

Description:

To establish a roster of suppliers eligible to provide professional hazardous materials and designated substances consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to one (1) separate one (1) year period.

Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1. ECOH Management Inc.

2. Fisher Engineering Ltd.

3. Pinchin Ltd.

4. Safetech Environmental Ltd.

Contract Award Value:

ECOH Management Inc.

$2,250,000 net of all applicable taxes and charges

$2,542,500 including HST and all applicable charges

$2,289,600 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 January 1, 2026 to December 31, 2026

$750,000 net of all applicable taxes and charges

$847,500 including HST and all applicable charges

$763,200 net of HST recoveries

The total potential award to ECOH Management Inc. including option year is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges.

Fisher Engineering Ltd.

$2,250,000 net of all applicable taxes and charges

$2,542,500 including HST and all applicable charges

$2,289,600 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 January 1, 2026 to December 31, 2026

$750,000 net of all applicable taxes and charges

$847,500 including HST and all applicable charges

$763,200 net of HST recoveries

The total potential award to Fisher Engineering Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges.

Pinchin Ltd.

$2,250,000 net of all applicable taxes and charges

$2,542,500 including HST and all applicable charges

$2,289,600 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 January 1, 2026 to December 31, 2026

$750,000 net of all applicable taxes and charges

$847,500 including HST and all applicable charges

$763,200 net of HST recoveries

The total potential award to Pinchin Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges.

Safetech Environmental Ltd.

$2,250,000 net of all applicable taxes and charges

$2,542,500 including HST and all applicable charges

$2,289,600 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025

Option Year 1 January 1, 2026 to December 31, 2026

$750,000 net of all applicable taxes and charges

$847,500 including HST and all applicable charges

$763,200 net of HST recoveries

The total potential award to Safetech Environmental Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges.

Summary:

The total potential contract award identified in this report including optional periods for all contracts is $12,000,000 net of all applicable taxes and charges, or $13,560,000 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $12,211,200 net of HST recoveries.

Solicitation Issued:  April 11, 2022                 Solicitation Closed:  May 9, 2022

Number of Addenda Issued: Two (2)

Number of Bids:  Eight (8)

Table 2: Summary of Bids Received For Ariba Document Number 3088113679

Range of Scores:  

Total Scores for Stage 2 and 3: 79.20 – 91.09 points