Item - 2023.BA18.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3711927335

Description:

For the non-exclusive provision of overhead door maintenance services, including maintenance and repair of overhead doors, electrically operated sliding gates, fire doors, dock levelers, and parking lot arms, and all connected components, for the following Divisions:

1. Corporate Real Estate Management

2. Parks, Forestry and Recreation

3. Solid Waste Management Services

4. Toronto Water

5. Seniors Services and Long-Term Care

6. Shelter, Support and Housing Administration

The award is for an initial contract period of three (3) years from May 1, 2023 to March 31, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods.

Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Wilcox Door Service Inc.

Contract Award Value:

$4,667,240 net of all applicable taxes and charges (including 6.17 percent contingency)

$5,273,981 including HST and all applicable charges

$4,749,383 net of HST recoveries

Contract is expected to start on May 1, 2023 and end on March 31, 2026.

Option Year 1 - From April 1, 2026 to March 31, 2027

$1,602,419 net of all applicable taxes and charges (including 6.17 percent contingency)

$1,810,733 including HST and all applicable charges

$1,630,622 net of HST recoveries

Option Year 2 - From April 1, 2027 to March 31, 2028

$1,650,492 net of all applicable taxes and charges (including 6.17 percent contingency)

$1,865,055 including HST and all applicable charges

$1,679,540 net of HST recoveries

The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.

Solicitation Issued: December 7, 2022             Solicitation Closed: January 31, 2023

Number of Addenda Issued: Three (3)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

* The Bid Price is based on the quantity for the first year.