Item - 2023.BA18.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualifications, Ariba Document Number 3580115515

Description:

For the provision of Program Management and Project Services to support the development of Shelter, Support and Housing Administration's programs including full design, and construction contract administration services.

The terms of the multi-use pre-qualified list will be for a period of three (3) years from the date of award with no option year. The City shall permit additional Respondents to be pre-qualified to provide the Services at least annually, subject to the same terms and conditions as the Master Agreement.

For Individual work assignments under $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier.

For Individual work assignments valued over $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST, Request for Quotations will be issued through Purchasing and Materials Management Division to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City’s Purchasing Bylaw, Policy and Procedure.

The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier.  

Recommended Suppliers:

Read Jones Christoffersen Ltd.

Workshop Architecture Inc.

Entuitive Corporation

Contract Award Value:

Read Jones Christoffersen Ltd.

$6,600,000 net of all applicable taxes and charges

$7,458,000 including HST and all applicable charges

$6,716,160 net of HST recoveries

The Contract is expected to start on date of award and end on December 31, 2026.

Workshop Architecture Inc.

$6,600,000 net of all applicable taxes and charges

$7,458,000 including HST and all applicable charges

$6,716,160 net of HST recoveries

The Contract is expected to start on date of award and end on December 31, 2026.

Entuitive Corporation

$6,600,000 net of all applicable taxes and charges

$7,458,000 including HST and all applicable charges

$6,716,160 net of HST recoveries

The Contract is expected to start on date of award and end on December 31, 2026.

The combined total potential contract award identified in this report over the three (3) year term is $19,800,000 net of all applicable taxes and charges, $22,374,000 including HST and applicable charges. The combined total potential cost to the City is $20,148,480 net of HST recoveries.

Solicitation Issued: November 4, 2022           Solicitation Closed: December 12, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received:

*Suppliers that did not achieve the minimum technical score were not considered for the pricing stage.

Range of Scores: 84.70 - 88.13 points