Item - 2023.BA17.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 1, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3480504749

Description:

For the supply of all labour, materials, equipment, tools and supervision, including all associated inspections of Minor Building Repair Services at various locations within the City of Toronto's Parks, Forestry and Recreation Division from date of award to March 14, 2024 with the option to renew the Contract for four (4) additional one (1) year periods.

Recommended Bidders:

Taurus Contracting, a division of TCL Inc.

Tribro Group Inc.

Contract Award Value:

1. Taurus Contracting, a division of TCL Inc.

Date of Award to March 14, 2024

$706,982 net of all applicable taxes and charges

$798,889 including HST and all applicable charges

$719,424 net of HST recoveries

Contract is expected to start following the date of award and end on March 14, 2024.

Option Year 1: March 15, 2024 to March 14, 2025

$728,191 net of all applicable taxes and charges

$822,856 including HST and all applicable charges  

$741,007 net of HST recoveries

Option Year 2: March 15, 2025 to March 14, 2026

$750,037 net of all applicable taxes and charges

$847,542 including HST and all applicable charges  

$763,237 net of HST recoveries

Option Year 3: March 15, 2026 to March 14, 2027

$772,538 net of all applicable taxes and charges

$872,968 including HST and all applicable charges  

$786,135 net of HST recoveries

Option Year 4: March 15, 2027 to March 14, 2028

$795,714 net of all applicable taxes and charges

$899,157 including HST and all applicable charges  

$809,719 net of HST recoveries

The total contract award including all option years before all applicable taxes and charges is $3,753,461 and $4,241,411 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,819,522 net of HST recoveries.

2. Tribro Group Inc.

Date of Award to March 14, 2024

$903,420 net of all applicable taxes and charges

$1,020,865 including HST and all applicable charges

$919,320 net of HST recoveries

Contract is expected to start following the date of award and end on March 14, 2024.

Option Year 1: March 15, 2024 to March 14, 2025

$930,523 net of all applicable taxes and charges

$1,051,491 including HST and all applicable charges  

$946,900 net of HST recoveries

Option Year 2: March 15, 2025 to March 14, 2026

$958,438 net of all applicable taxes and charges

$1,083,035 including HST and all applicable charges  

$975,307 net of HST recoveries

Option Year 3: March 15, 2026 to March 14, 2027

$987,191 net of all applicable taxes and charges

$1,115,526 including HST and all applicable charges  

$1,004,566 net of HST recoveries

Option Year 4; March 15, 2027 to March 14, 2028

$1,016,807 net of all applicable taxes and charges

$1,148,992 including HST and all applicable charges  

$1,034,703 net of HST recoveries

The total contract award including all option years before all applicable taxes and charges is $4,796,379 and $5,419,909 including all applicable taxes and charges. The total cost to the City including all option years is $4,880,796 net of HST recoveries. 

Two (2) Suppliers Combined

The total value of all contracts to be awarded including all option years before all applicable taxes and charges is $8,549,841 and $9,661,320 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $8,700,317 net of HST recoveries.

The above cost calculations reflect miscellaneous materials and mark up trade cost for a total of 5 percent of total amount for Taurus Contracting, a division of TCL Inc., and 10 percent for Tribro Group Inc. and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Call Issued: July 28, 2022                                   Call Closed: September 2, 2022

Number of Addenda Issued: Three (3)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received including bid price plus miscellaneous materials and mark up trade cost

* Supplier was found non-compliant with mandatory submission requirements.