Item - 2023.BA17.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 1, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3261513648

Description:

For the non-exclusive supply of all labour, equipment and material necessary for the Indoor and Outdoor Painting Services at various Hostel locations throughout the City of Toronto for Shelter, Support and Housing Administration, as and when required. The term of the Contract is to be for a period of one (1) year from the date of contract award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. The option to renew is at the discretion of the City and will be subject to budget availability and Supplier's performance.

Should the option(s) be exercised, the General Manager, Shelter, Support and Housing Administration will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

COSAR GC PM

Contract Award Value:

$173,135 net of all applicable taxes and charges

$195,643 including HST and all applicable charges

$176,182 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2023, with the option to renew for four (4) additional one-year periods.

Option Year 1 - January 1, 2024 to December 31, 2024

$178,329 net of all applicable taxes and charges

$201,512 including HST and all applicable charges

$181,468 net of HST recoveries

Option Year 2 - January 1, 2025 to December 31, 2025

$183,679 net of all applicable taxes and charges

$207,557 including HST and all applicable charges

$186,912 net of HST recoveries

Option Year 3 - January 1, 2026 to December 31, 2026

$189,189 net of all applicable taxes and charges

$213,784 including HST and all applicable charges

$192,519 net of HST recoveries

Option Year 4 - January 1, 2027 to December 31, 2027

$194,865 net of all applicable taxes and charges

$220,197 including HST and all applicable charges

$198,295 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: October 27, 2022               Solicitation Closed: December 2, 2022

Number of Addenda Issued: Three (3)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price