Item - 2023.BA17.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3751442498

Description:

For the non-exclusive supply and delivery of Pacific R6V Dominator Multipurpose Helmets with Dynamic Sealed Ventilation System, Cresting and Rank with Accessories, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on March 01, 2023 and ending February 28, 2026, with the option to renew the Contract for one (1) additional separate two (2) years at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised, the Chief of Toronto Paramedic Services and the Chief of Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Canadian Safety Equipment

Contract Award Value:

$1,840,216 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,079,444 including HST and all applicable charges

$1,872,604 net of HST recoveries

Contract is expected to start on March 1, 2023, and end on February 28, 2026.

Option Year 1: (March 01, 2026 - February 29, 2028)

$712,930 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$805,611 including HST and all applicable charges

$725,478 net of HST recoveries

The total potential contract award including all option years is $2,885,055 including all applicable taxes and charges, and $2,553,146 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,598,082 net of HST recoveries.

The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.

Call Issued: November 29, 2022                         Call Closed: December 19, 2022

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids received including Bid Price