Item - 2023.BA16.6

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 23, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3739766347

Description:

For the supply and delivery of Ten (10) Latest Model 4WD, Enclosed Cab, Agriculture Tractor and Attachments. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to February 15, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Kooy Brothers Lawn Equipment Ltd

Contract Award Value:

$1,311,170 net of all applicable taxes and charges

$1,481,622 including HST and all applicable charges

$1,334,247 net of HST recoveries

Contract is expected to start on the date of award and end on February 15, 2024.

Solicitation Issued: November 16, 2022            Solicitation Closed: December 12, 2022

Number of Addenda Issued: Two (2)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price 

*The award value is lower than the submitted bid price due to Fleet Services identifying that that the optional drop salter from the original bid was preferred over the standard drop salter during the evaluation phase. The difference is a cost savings of $3,800 per unit.