Item - 2023.BA15.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3715319439, Contract Number 22TW-DC-328OCS

Description:

Fill Removal from Various Toronto Water District Yards All Wards from April 1, 2023 to March 31, 2024 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

614128 Ontario Ltd. o/a Trisan Construction

Contract Award Value:

$3,183,324 net of all applicable taxes and charges

$3,597,156 including all applicable taxes and charges  

$3,239,351 net of HST recoveries

Contract is expected to start on April 1, 2023 to March 31, 2024.

Option Period 1 - April 1, 2024 to March 31, 2025

$3,278,824 net of all applicable taxes and charges

$3,705,071 including all applicable taxes and charges  

$3,336,531 net of HST recoveries

The total contract award including all option period is $6,462,148 net of all applicable taxes and charges and $7,302,227 including all applicable taxes and charges. The total potential cost to the City including the option period is $6,575,882 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.

Solicitation Issued: October 27, 2022    Solicitation Closed: December 6, 2022

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including Bid Price

*Pursuant to the Request for Tender document the contract award value includes contingency.