Item - 2023.BA15.1

Tracking Status

This item was considered by Bid Award Panel on February 22, 2023 and was adopted without amendment.

BA15.1 - Award of Ariba Document Number 3408064471 to Black & McDonald Limited for the Upgrades of Toronto Water Facilities Server Computer Rooms and Supporting Infrastructure for Toronto Water

Decision Type:: ACTION

Status:: Adopted

Wards:: 3 - Etobicoke - Lakeshore, 10 - Spadina - Fort York, 15 - Don Valley West, 20 - Scarborough Southwest, 25 - Scarborough - Rouge Park

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number Doc3408064471, Contract Number 21TW-CTS-08CWD

Description:

Upgrades of Toronto Water Facilities Server Computer Rooms and Supporting Infrastructure.

Recommended Supplier:

Black & McDonald Limited

Contract Award Value:

$10,230,458 net of all applicable taxes and charges

$11,560,417 including HST and all applicable charges

$10,410,514 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Origin

(February 16, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: July 11, 2022 Solicitation Closed: September 30, 2022

Number of Addenda Issued: Six (6)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price.

Supplier Name	Bid Price (excluding H.S.T.)
The State Group Inc.	$7,302,661.03*
Black & McDonald Limited	$8,896,050.00**
Bennett Mechanical Installations (2001) Ltd.	$9,274,700.00

* Supplier was found non-compliant with mandatory requirements

**Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(February 16, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3408064471 to Black and McDonald Limited for the Upgrades of Toronto Water Facilities Server Computer Rooms and Supporting Infrastructure for Toronto Water
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-234565.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Lena Dianda
No:
Absent: