Item - 2023.BA14.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 9, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3779187827

Description:

For the non-exclusive supply, delivery, installation, programming, software updates, warranty, and operations/maintenance training of Rotary Mach Series Heavy Duty Mobile Column Vehicle Lifts, capable of lifting 18,000 lbs per column, for the City of Toronto’s Fleet Services Division, for a period of one (1) year from date of award to February 14, 2024, with the option to renew the contract for an additional four (4) separate one (1) year periods.

Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

ISN Canada Group Holdings Inc.

Contract Award Value:

$ 331,028 net of all applicable taxes and charges

$ 374,061 including HST and all applicable charges

$ 336,853 net of HST recoveries

Contract is expected to start on the date of award and end on February 14, 2024.

Option Year 1 - From February 15, 2024 to February 14, 2025

$340,959 net of all applicable taxes and charges

$385,283 including all applicable taxes and charges

$346,959 net of HST recoveries

Option Year 2 – From February 15, 2025 to February 14, 2026

$351,187 net of all applicable taxes and charges

$396,842 including all applicable taxes and charges

$357,368 net of HST recoveries

Option Year 3 – From February 15, 2026 to February 14, 2027

$361,723 net of all applicable taxes and charges

$408,747 including all applicable taxes and charges

$368,089 net of HST recoveries

Option Year 4 – From February 15, 2027 to February 14, 2028

$372,575 net of all applicable taxes and charges

$421,009 including all applicable taxes and charges

$379,132 net of HST recoveries

The total potential contract award to ISN Canada Group Holding Inc., including all option years, is $ 1,757,471 net of all taxes, and $1,985,943 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $1,788,403 net of HST Recoveries.

The above cost calculations reflect a 25% miscellaneous cost per supplier award for unforeseen factors, and a 3 percent consumer price index adjustment applied annually to the yearly cost after the initial year term and reflected in Table 1.

Solicitation Issued:  December 14, 2022           Solicitation Closed:  January 10, 2023

Number of Addenda Issued: Two (2)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for request for quotation, Ariba Doc Number 3779187827 Mobile Column Vehicle Lifts