Item - 2023.BA13.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 1, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Ariba Document Number 3439085144

Description:

Provision of contracted professional Bailiff Collection Service's necessary for the collection of outstanding Property Tax, for a one (1) year period from the date of award, with the option to renew for four (4) additional separate one-year periods  

Recommended Supplier:

S.Wilson & Co. Bailiffs Ltd

Sterling Bailiffs Inc.

A.O Shingler & Co. Ltd

Contract Award Value:

S.Wilson & Co. Bailiffs Ltd

$666,666 net of all applicable taxes and charges

$753,332 including HST and all applicable charges  

Contract is expected to start from the date of award and end on December 31, 2023.

Option Year 1 (January 1, 2024 to December 31, 2024)

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

Option Year 2 (January 1, 2025 to December 31, 2025)

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

Option Year 3 (January 1, 2026 to December 31, 2026)

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

Option Year 4: (January 1, 2027 to December 31, 2027)

$666,666 net of all applicable taxes and charges.

$753,332 including HST and all applicable charges  

The total potential award including all option years for S.Wilson & Co. Bailiffs Ltd is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

Sterling Bailiffs Inc.

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Contract is expected to start from the date of award and end on December 31, 2023.

Option Year 1 (January 1, 2024 to December 31, 2024)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 2 (January 1, 2025 to December 31, 2025)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 3 (January 1, 2026 to December 31, 2026)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 4 (January 1, 2027 to December 31, 2027)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

The total potential award, including the option year for Sterling Bailiffs Inc.is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

A.O Shingler & Co. Ltd

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Contract is expected to start from the date of award and end on December 31, 2023.

Option Year 1 (January 1, 2024 to December 31, 2024)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 2 (January 1, 2025 to December 31, 2025)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 3 (January 1, 2026 to December 31, 2026)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

Option Year 4 (January 1, 2027 to December 31, 2027)

$666,666 net of all applicable taxes and charges.

$753,333 including HST and all applicable charges  

The total potential award, including the option year for A.O. Shingler & Co. Ltd is $3,766,666 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges.

The total potential contract award identified in this report for all contracts is $9,999,990 net of all applicable taxes and charges and $11,299,999 including all applicable taxes and charges. The total potential cost to the City for all contracts is $0.

Solicitation Issued:  April 22, 2022               Solicitation Closed: May 20, 2022

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received

Range of Scores:

86.48 to 98.00