Item - 2023.BA12.3

Tracking Status

This item was considered by Bid Award Panel on February 1, 2023 and was adopted without amendment.

BA12.3 - Award of Ariba Document Number 3704322859 to 1246175 Ontario Limited operating as Active Mechanical Services for the Replacement of the Building Automation System at 40 College Street (Police Headquarters) for Corporate Real Estate Management Division

Decision Type:: ACTION

Status:: Adopted

Ward:: 13 - Toronto Centre

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3704322859

Description:

For the supply of all labour, materials, equipment and supervision to carry out Building Automation System Replacement at 40 College Street (Police Headquarters), Toronto, including pricing for an optional scope of work item.

Recommended Supplier:

1246175 Ontario Limited operating as Active Mechanical Services

Contract Award Value:

$3,414,610 net of all applicable taxes and charges

$3,858,509 including HST and all applicable charges

$3,474,707 net of HST recoveries

Contract is expected to start on date of award and end by March 31, 2025.

Contract Award Value (Optional Pricing):

$567,355 net of all applicable taxes and charges

$641,111 including HST and all applicable charges

$577,340 net of HST recoveries

The total potential contract award amount including optional pricing is $4,499,621 including HST and all applicable charges and $3,981,965 net of all applicable taxes and charges. The total potential cost to the City including optional pricing is $4,052,048 net of HST recoveries

Origin

(January 26, 2023) Report from the Acting Chief Procurement Officer

Summary

Solicitation Issued: November 3, 2022 Solicitation Closed: December 5, 2022

Number of Addenda Issued: Five (5)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding HST)*
1246175 Ontario Limited operating as Active Mechanical Services	$3,104,191
Ainsworth Inc. operating as GDI Integrated Facility Services	$3,203,123
Bird Mechanical Ltd.	$3,798,868

* Bid Price does not include contingency and optional pricing.

Background Information

(January 26, 2023) Report from the Acting Chief Procurement Officer on Award of Ariba Document Number 3704322859 to 1246175 Ontario Limited operating as Active Mechanical Services for the Replacement of the Building Automation System at 40 College Street (Police Headquarters) for Corporate Real Estate Management Division
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-234002.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Lena Dianda
No:
Absent: