Item - 2023.BA12.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 26, 2023) from the Acting Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposals, Doc 3220681346

Description:

Contract Award Development Review File Circulation Tool for the Concept 2 Keys Division to ePlanSoft for a three (3) year initial term with two (2) additional one (1) year option periods. Should the option(s) be exercised, then the Concept 2 Keys division head will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

e-Plan Inc. (ePlanSoft)

Contract Award Value:

$1,580,950 net of all applicable taxes and charges

$1,786,473 including HST and all applicable charges

$1,608,774 net of HST recoveries

Contract is expected to start on February 1st, 2023 and end on January 31st, 2026.

Option Period 1 (one year): February 1, 2026 through January 31, 2027

$475,800 net of all applicable taxes and charges

$537,654 including HST and all applicable charges

$484,174 net of HST recoveries

Option Period 2 (one year): February 1, 2027 through January 31, 2028

$475,800 net of all applicable taxes and charges

$537,654 including HST and all applicable charges

$484,174 net of HST recoveries

Total Potential Contract Award, including Option Years

$2,532,550 net of all applicable taxes and charges

$2,861,781 including HST and all applicable charges

$2,577,122 net of HST recoveries

Solicitation Issued:  Nov. 8, 2021                  Solicitation Closed:  Dec. 22, 2021

Number of Addenda Issued: Seven (7)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received

Range of Scores:  

High Score = 105.0

Low Score = 21.5

(out of 130 points)