Item - 2023.BA1.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 9, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3542849109

Description:

For the provision and delivery of aquatic and lifesaving equipment to Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

Recommended Supplier: 

Royal Lifesaving Society of Canada

Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Contract Award Value: (Jan. 1, 2023, to December 31, 2025)

$1,776,810 net of all applicable taxes and charges

$2,007,796 including HST and all applicable charges

$1,808,082 of HST recoveries

The contract is expected to start on January 1, 2023, and end on December 31, 2025

Option Year 1: (January 1, 2026, to December 31, 2026)

$610,039 net of all applicable taxes and charges

$689,345 including HST and all applicable charges

$620,776 net of HST recoveries

Option Year 2: (January 1, 2027, to December 31, 2027)

$628,340 net of all applicable taxes and charges

$710,025 including HST and all applicable charges

$639,399 net of HST recoveries

The total potential contract award including all option years is $3,015,189 net of all applicable taxes and charges and $3,407,164 including all applicable taxes and charges. The total potential cost to the City prior to cost recovery and including all option years is $3,068,257 net of HST recoveries.

The above cost calculations for the Option Year Periods reflects an annual 3 percent increase as per the Request for Quotation Terms.

Solicitation Issued: September 2, 2022            Solicitation Closed: September 28, 2022

Number of Addenda Issued: Three (3)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price