Item - 2022.GL32.8

The General Government and Licensing Committee:

1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management, to amend Non-Competitive bridge contract number 47023523, to extend the validity date to January 31, 2023 and add $150,000, net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $730,000 to $880,000, net of all taxes and charges ($895,488 net of Harmonized Sales Tax recoveries).

2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the General Manager, Parks, Forestry and Recreation, to amend Non-Competitive bridge contract number 47023972, to extend the validity date to January 31, 2023 and add $100,000, net of all taxes and charges ($101,760 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $120,000 to $220,000, net of all taxes and charges ($223,872 net of Harmonized Sales Tax recoveries).

3. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management and the General Manager, Parks, Forestry, and Recreation to enter into new or amend existing agreements, as required, to implement the authority granted in Parts 1 and 2 above.

The purpose of this report is to request authority from the General Government and Licensing Committee for the Executive Director, Corporate Real Estate Management and the General Manager, Parks Forestry and Recreation to amend two (2) non-competitive bridge contracts with Anronn Electric Motor Repair, by a total cumulative value of $250,000 net of all taxes and charges ($254,400 net of Harmonized Sales Tax (HST) recoveries), and to extend the contract end date to January 31, 2023 from September 30, 2022.

The request would increase the Corporate Real Estate Management contract (47023523) by $150,000, net of all taxes and charges ($152,640 net of HST recoveries), to the total amount of $880,000 net of all taxes and charges ($895,488 net of HST recoveries), and the Parks Forestry and Recreation contract (47023972) by $100,000, net of all taxes and charges ($101,760 net of HST recoveries), to the total amount of $220,000 net of all taxes and charges ($223,872 net of HST recoveries). These amendments are required to ensure the continuation of critical services involving the supply, installation and maintenance of electric pumps and motors at City facilities. 

The initial non-competitive bridging contracts were issued in March 2021 for Corporate Real Estate Management and November 2021 for Parks, Forestry and Recreation to ensure the continuation of critical electrical pump and motor services and repairs, while allowing sufficient time for the development of a new competitive solicitation. Following the City reopening plan, the demand for services has increased as City locations return to regular use. These factors have resulted in the need to amend and extend the current contract to ensure continuity of service, and to provide sufficient time to award the new competitive solicitation, which is anticipated in October 2022.

The General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.