Item - 2022.GL30.13
Tracking Status
- City Council adopted this item on May 11 and 12, 2022 without amendments and without debate.
- This item was considered by the General Government and Licensing Committee on April 29, 2022 and adopted without amendment. It will be considered by City Council on May 11 and 12, 2022.
- See also By-law 584-2022
GL30.13 - Amendments to Municipal Code Chapter 217, Records, Corporate (City)
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on May 11 and 12, 2022, adopted the following:
1. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by establishing two new records retention schedules for records relating to Adjacent Lands and Heritage Properties and Urban Forestry Operations and Asset Management, as set out in Attachment 1 to the report (April 20, 2022) from the City Clerk.
2. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by amending two existing records retention schedules relating to Archaeological Resources and Heritage Properties and Districts on the Heritage Register, as set out in Attachment 2 to the report (April 20, 2022) from the City Clerk.
3. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by deleting two existing records retention schedules relating to Archaeological Sites and City Heritage Properties as set out in Attachment 3, to be replaced with the amendments outlined in Attachment 2 to the report (April 20, 2022) from the City Clerk.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224810.pdf
Attachment 1 - New Records Class to be added to Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224811.pdf
Attachment 2 - Amended Records Retention Schedules to be added to Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City) to Replace Existing Records Retention Schedules
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224812.pdf
Attachment 3 - Existing Records Retention Schedules to be deleted from Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City), and Replaced with the Amended Records Retention Schedules Contained in Attachment 2 of this Report
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224813.pdf
GL30.13 - Amendments to Municipal Code Chapter 217, Records, Corporate (City)
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The General Government and Licensing Committee recommends that:
1. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by establishing two new records retention schedules for records relating to Adjacent Lands and Heritage Properties and Urban Forestry Operations and Asset Management, as set out in Attachment 1 to the report (April 20, 2022) from the City Clerk.
2. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by amending two existing records retention schedules relating to Archaeological Resources and Heritage Properties and Districts on the Heritage Register, as set out in Attachment 2 to the report (April 20, 2022) from the City Clerk.
3. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by deleting two existing records retention schedules relating to Archaeological Sites and City Heritage Properties as set out in Attachment 3, to be replaced with the amendments outlined in Attachment 2 to the report (April 20, 2022) from the City Clerk.
Origin
Summary
The purpose of this report is to amend the City's records retention by-law by establishing two new records retention schedules and amending two existing records retention schedules to address divisional business needs.
Background Information
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224810.pdf
Attachment 1 - New Records Class to be added to Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224811.pdf
Attachment 2 - Amended Records Retention Schedules to be added to Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City) to Replace Existing Records Retention Schedules
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224812.pdf
Attachment 3 - Existing Records Retention Schedules to be deleted from Schedule A, Records Retention Schedule of Municipal Code Chapter 217, Records, Corporate (City), and Replaced with the Amended Records Retention Schedules Contained in Attachment 2 of this Report
https://www.toronto.ca/legdocs/mmis/2022/gl/bgrd/backgroundfile-224813.pdf