Item - 2022.GL29.7

The General Government and Licensing Committee:

1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) authorized the amendment of:

a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $307,565 net of Harmonized Sales Tax ($312,978 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,807,565 net of Harmonized Sales Tax ($1,839,379 net of Harmonized Sales Tax recoveries);

b. Blanket Contract Number 47022278 issued to Forest City Fire Protection Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 Harmonized Sales Tax recoveries), increasing the value from $1,600,000 to $1,700,000.00 net of Harmonized Sales Tax ($1,729,920 net of Harmonized Sales Tax recoveries); and

c. Blanket Contract Number 47022324 issued to Graham Alarm Monitoring Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $750,000 net of Harmonized Sales Tax ($763,200 net of Harmonized Sales Tax recoveries), increasing the value from $750,000 to $1,500,000.00 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management to amend the contract value of three (3) non-competitive procurements with fire and life safety vendors providing service to the City of Toronto. The cumulative amendment value requested of all three (3) contracts is $1,150,000 net of all taxes ($1,177,938, net of Harmonized Sales Tax recoveries).

The contracts were originally established in 2019 to provide temporary coverage of fire and life safety inspection, testing, maintenance and monitoring services for the City of Toronto, following the Auditor General's investigation and recommendations (see item AU13.11) that resulted in several fire and life safety contracts being terminated due to non-compliance with the Ontario Fire Code.

In addition, the City leveraged the contracts to support the COVID-19 response, including assisting with the opening of emergency shelters in other divisions and emergency worker childcare centres; uses which the City could not foresee when the original scope and contract values were established.

Two of the contracts that are the subject of this report, Chubb Edwards, Utc Fire and Security and Forest City Fire Protection Limited, (Blanket Contract 47022051 and 47022278 respectively) ended on October 31, 2021 and have been replaced with five (5) new competitive contracts, which were awarded as part of a City-wide Request for Proposal for fire and life safety inspection, testing and maintenance services. However, billings that came from services rendered prior to October 31, 2021 for these two contracts have resulted in an over-expenditure of their approved value and require the amendments set out in this contract in order to facilitate the final payments and close the contracts.

The third contract with Graham Alarm Monitoring Limited (Blanket Contract 47022324), which provides fire alarm panel monitoring services, has been extended until June 30, 2022. These services will be required until a new Request for Proposal is issued in the second quarter of 2022, with an anticipated contract start date of July 2022. Blanket Contract 47022324 has exceeded its approved value and requires an amendment to ensure continuity of critical services, until the competitive solicitation is awarded.