Item - 2022.GL28.9

The General Government and Licensing Committee recommends that:

1. City Council authorize the General Manager, Parks, Forestry and Recreation, to negotiate and enter into the non-competitive agreements, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor, for a five (5) year period starting from February 7, 2022 to February 6, 2027, to the following playground equipment suppliers:

a. Playpower LT Canada Inc. in the amount of $500,000 net of all applicable taxes and charges ($508,800 net of Harmonized Sales Tax recoveries);

b. ABC Recreation Ltd. in the amount of $150,000 net of all applicable taxes and charges ($152,640 net of Harmonized Sales Tax recoveries);

c. Henderson Recreation Equipment Limited in the amount of $100,000 net of all applicable taxes and charges ($101,760 net of Harmonized Sales Tax recoveries);

d. Kompan Inc. in the amount of $75,000 net of all applicable taxes and charges ($76,320 net of Harmonized Sales Tax recoveries); and

e. Dynamo Playgrounds in the amount of $150,000, net of all applicable taxes and charges ($152,640 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek authority to issue five (5) non-competitive blanket contracts with various playground equipment suppliers for a total cumulative amount of $975,000 net of all taxes and charges ($992,160 net of Harmonized Sales Tax recoveries) for a five (5) year period starting from February 7, 2022 to February 6, 2027.  This is required to ensure continuity of critical supply of playground equipment parts and warranties for proprietary playground equipment products.

City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, section 71-11C.