Item - 2022.EC28.9

Tracking Status

EC28.9 - COVID-19 Shelter Transition and Relocation Plan Update

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on April 6 and 7, 2022 adopted the following:

 

1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, to exercise any options to extend currently included in the existing lease and licence agreements for the properties identified in Attachment 1, Table 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor.

 

2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, to negotiate and approve further lease/licence extensions in relation to any property identified in Attachment 1, Table 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management in a form satisfactory to the City Solicitor, provided that the proposed business terms for any such future lease/licence extensions generally reflect the terms and conditions contemplated for that property in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, provided that required funding is available in an approved budget and that no such extension shall extend later than April 30, 2023 without securing further City Council approval.

 

3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, to negotiate and settle the terms and amount of restoration costs, as may be required for any of the 13 leases and license agreements listed in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor, provided that funding is available in an approved budget, subject to the instructions to staff for such costs, as set out in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management.

 

4. City Council authorize the public release of Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management upon the expiration of the last agreement of the leased and/or licensed premises, as Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto.

 

5. City Council authorize the General Manager, Shelter, Support and Housing Administration and/or the Executive Director, Corporate Real Estate Management to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration and/or Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor to increase the value and extend the term of the fifteen existing non-competitive blanket contracts/purchase orders and five existing competitive blanket contracts outlined in Attachment 1, Table 3, 4 and 5 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management.

 

6. City Council, in accordance with Section 195-8.5E of City of Toronto Municipal Code Chapter 195 (Purchasing), authorize the General Manager, Shelter, Support and Housing Administration to enter into and execute an agreement with the successful proponent below who has satisfied all requirements set out in Request for Proposal Document Number 3002340572 for the provision of short-term accommodations for shelter clients through the use of hotel/motel services for operated shelters, on terms and conditions set out in the Request for Proposal and satisfactory to the General Manager, Shelter, Support and Housing Administration and in a form satisfactory to the City Solicitor, as follows:

 

a. Kingston Residence Incorporated (formerly New Lido Incorporated) for an initial term of one year from the date of award in the amount of $1,000,000 excluding all taxes ($1,017,600 net of Harmonized Sales Tax recoveries), with the option to renew for four separate additional one-year periods in the amount of $1,000,000 each excluding all taxes ($1,017,600 net of Harmonized Sales Tax recoveries), for a total potential contract value of $5,000,000 excluding all taxes ($5,088,000 net of Harmonized Sales Tax recoveries).

 

7. City Council, in accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71 (Financial Control), authorize the Executive Director, Corporate Real Estate Management to enter into the necessary amending agreements on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor to increase the value, and extend the term, as outlined in Parts 7a and 7b below, of the following contracts:

 

a. Blanket Contract Number 47023936 with Star Security Inc. in the amount of $19,543,536 net of all taxes ($19,887,502 net of Harmonized Sales Tax Recoveries) for the provision of contracted security guard services, increasing and extending the contract value from $9,957,677 to $29,141,213 net of all taxes ($29,647,098 net of Harmonized Sales Tax Recoveries) for the period ending October 10, 2023; and

 

b. Blanket Contract Number 47023937 with Garda Canada Security Corporation in the amount of $8,134,715 net of Harmonized Sales Tax ($8,277,886 net of Harmonized Sales Tax Recoveries) for the provision of contracted security guard services, increasing and extending the contract value from $6,255,564 to $14,390,279 net of all taxes ($14,643,548 net of Harmonized Sales Tax Recoveries) for the period ending October 10, 2023.

 

8. City Council authorize the General Manager, Shelter, Support and Housing Administration, to enter into grant agreements as needed with at least three non-profit organizations to provide temporary accommodation and related supports for approximately 750 refugee claimants outside of the base City’s emergency shelter system, with a total expenditure of up to $15,169,745, on such terms and conditions as are satisfactory to the General Manager, and in a form approved by the City Solicitor. 

 

9. City Council authorize that, prior to finalizing the extension of future contracts for any Kingston Road motel for use as a shelter, the General Manager, Shelter, Support and Housing Administration will provide a briefing to the local Councillor sharing recent inspection reports on the state of good repair of the property.

 

10. City Council direct the General Manager, Shelter, Support and Housing Administration, to report back to Economic and Community Development Committee in the first quarter of 2023 with an update on phase 1 of the Shelter Transition and Relocation Plan outlined in the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management, and next steps for phase 2 of the plan in 2023.

 

11. City Council direct the General Manager, Shelter, Support and Housing Administration to amend the Toronto Shelter Standards Directive related to physical distancing to introduce safe, moderate increase of capacity in base shelter sites where feasible, while maintaining public health measures to reduce the spread of COVID-19.

 

12. City Council direct the General Manager, Shelter, Support and Housing Administration to update and implement changes to the Toronto Shelter Standards as needed to strengthen safety and quality in the shelter system with a lens on equity and inclusion.

 

13. City Council direct the General Manager, Shelter, Support and Housing Administration to review the number of housing workers available at each shelter hotel to ensure that:

 

a. the level of support available is sufficient for ensuring all clients at each site are assisted effectively in accessing housing in advance of shelter hotel closures and to ensure there is a consistent level of support available to effectively assist all clients at each site as a part of ongoing efforts to rehouse these individuals; and

 
b. the number of housing workers at each site is dependent on the number of individuals staying in any specific hotel, and based on best practices for the housing worker to be effective and have a manageable caseload.

  

14. City Council reiterate its requests to the Federal and Provincial Governments to:

 

a. continue to provide funding to deliver the COVID-19 response for people experiencing homelessness to allow for the implementation of the phased implementation of the transition plan while ensuring stabilization of the homelessness service system through to recovery;

 

b. provide ongoing and sustainable funding to ensure that appropriate primary health care, harm reduction, overdose prevention and mental health case management services are available to adequately support individuals who are homeless and implement the shelter health services framework to provide a coordinated and consistent approach to health services across the shelter system;

 

c. establish and implement an immediate federal and provincial intergovernmental strategy for large scale arrivals of refugee claimants to ensure appropriate supports are in place across Ontario, including reception programs and facilities outside of Toronto (especially near ports of entry), coordination to refer new arrivals across the province, and providing direct funding to refugee houses and refugee specific shelter providers in strategic locations across Ontario, including Toronto; and

 

d. recognize that permanent solutions to ending chronic homelessness are not possible without increased, long-term funding commitments and provide the capital and ongoing operating funding needed to meet the City of Toronto's supportive housing targets of 1,800 new supportive housing units every year for 10 years.

 

15. City Council direct the Executive Director, Housing Secretariat to report to the June 15, 2022 meeting of City Council on progress in achieving the goals set out in the 24 Month Housing Plan, including any new information on head leases and enhancements to Federal housing benefit.

 

16. City Council direct the General Manager, Shelter, Support and Housing Administration to work with the hotel shelter operators to investigate the feasibility of extending the appointment of 24/7 security guards for the full length of the lease extensions.

 

17. City Council direct the General Manager, Shelter, Support and Housing Administration to consult with the Toronto Police Service, Toronto Paramedic Services, Toronto Fire, and local Business Improvement Areas to compile critical incident reports for the surrounding neighbourhoods and any recommendations on how to improve health, safety and well-being of the area and report back to the July 6, 2022 meeting of the Economic and Community Development Committee.

 

18. City Council direct the General Manager, Shelter, Support and Housing Administration to work with the Chief Technology Officer to post information:

 

a. in an open data format on the City of Toronto Open Data portal for daily numbers of residents denied shelter at time of call (wrap-up code data) and how many people are denied shelter throughout the night (service queue data); and


b. on the City of Toronto website under the Housing and Homelessness Shelter Research and Reports “System Flow Data”.

 

19. City Council direct the City Manager to work with the General Manager, Economic Development and Culture and the General Manager, Shelter Support and Housing to consult with the Toronto and York Region Labour Council, unions representing hotel and tourism workers and other tourism and hospitality stakeholders about the state of the hotel sector and the use of hotels as shelters and the impact on hotel service workers.

 

Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management, remains confidential at this time in accordance with the provisions of the City of Toronto Act, 2006, as it relates to a position, plan or instruction to be applied to negotiations carried on or to be carried on by or on behalf the City of Toronto.

 

Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management will be made public upon the expiration of the last agreement of the leased and/or licensed premises.

Confidential Attachment - Refers to a position, plan or instruction to be applied to negotiations carried out or to be carried out by or on behalf of the City of Toronto

Background Information (Committee)

(March 24, 2022) Presentation from Gord Tanner, Director, Shelter, Support and Housing Administration on COVID-19 Shelter Transition and Relocation Plan Update
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-223143.pdf
(March 14, 2022) Report from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management on COVID-19 Shelter Transition and Relocation Plan Update
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-222833.pdf
Attachments 1 - 5
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-222834.pdf
Confidential Attachment 1

Communications (Committee)

(March 18, 2022) E-mail from Mary Mitar (EC.Supp)
(March 18, 2022) E-mail from Adil Dharssi (EC.Supp)
(March 18, 2022) E-mail from Dr. Albert Tan (EC.Supp)
(March 19, 2022) E-mail from Rachel Pomedli (EC.Supp)
(March 20, 2022) E-mail from Peter Hinton (EC.Supp)
(March 20, 2022) E-mail from Susan Rodgers (EC.Supp)
(March 21, 2022) E-mail from Min Liu (EC.Supp)
(March 21, 2022) E-mail from Nicole Caty (EC.Supp)
(March 21, 2022) Submission from Ansuya Pachai (EC.Supp)
(March 21, 2022) E-mail from Min Liu (EC.Supp)
(March 21, 2022) E-mail from Sonia Brar (EC.Supp)
(March 22, 2022) E-mail from Annette Robertson (EC.Supp)
(March 23, 2022) E-mail from Carolyn Shaw (EC.Supp)
(March 23, 2022) E-mail from Jerry Hammack (EC.Supp)
(March 23, 2022) Letter from Cathy Crowe (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146540.pdf
(March 23, 2022) Letter from Amarjeet Kaur Chhabra, UNITE HERE Local 75 (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146541.pdf
(March 23, 2022) Letter from Jessica Hales, Nurse Practitioner, Regent Park Community Health Centre (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146545.pdf
(March 23, 2022) E-mail from Carol Hood (EC.Supp)
(March 23, 2022) Letter from Dr. A.J. Withers for the Shelter and Housing Justice Network Adjunct Faculty (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146525.pdf
(March 23, 2022) E-mail from Stephan Goslinski (EC.New)
(March 23, 2022) E-mail from Kenneth Smith (EC.New)
(March 24, 2022) Letter from Diana Chan McNally, Training and Engagement Coordinator, Toronto Drop-in Network (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146562.pdf
(March 24, 2022) Letter from Sonja Nerad, Interim Executive Director, Toronto Shelter Network (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146563.pdf
(March 24, 2022) Letter from Kira Heineck, Executive Director, Toronto Alliance to End Homelessness (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146566.pdf
(March 24, 2022) E-mail from Jennifer Fultz (EC.New)
(March 24, 2022) Submission from Melissa Goldstein (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146584.pdf
(March 24, 2022) E-mail from Christopher Brown (EC.New)
(March 23, 2022) E-mail from Andy Do (EC.New)

Communications (City Council)

(March 24, 2022) E-mail from Mabel Ching (CC.Main)
(March 24, 2022) E-mail from Silvia Louie (CC.Main)
(March 27, 2022) E-mail from Tzong-Yi (Jack) Lin (CC.Main)
(April 4, 2022) E-mail from Tony La Duca (CC.Supp)
(April 5, 2022) E-mail from Michaela Lempp (CC.Supp)
(April 5, 2022) E-mail from Magdalene Yee (CC.Supp)
(April 5, 2022) E-mail from Daniel Mullins (CC.Supp)
(April 4, 2022) E-mail from Bassel Dick (CC.Supp)
(April 4, 2022) E-mail from Neil Strong (CC.Supp)
(April 4, 2022) E-mail from Derek Lam (CC.Supp)
(April 5, 2022) E-mail from Simon Overington (CC.New)
(April 5, 2022) E-mail from Kenneth Smith (CC.New)
(April 5, 2022) E-mail from Mary Mitar (CC.Supp)

Motions (City Council)

1 - Motion to Amend Item (Additional) moved by Councillor Mike Layton (Carried)

That:

 

1. City Council direct the General Manager, Shelter, Support and Housing Administration to review the number of housing workers available at each shelter hotel to ensure that:

 

a. the level of support available is sufficient for ensuring all clients at each site are assisted effectively in accessing housing in advance of shelter hotel closures and to ensure there is a consistent level of support available to effectively assist all clients at each site as a part of ongoing efforts to rehouse these individuals; and

 
b. the number of housing workers at each site is dependent on the number of individuals staying in any specific hotel, and based on best practices for the housing worker to be effective and have a manageable caseload.

Vote (Amend Item (Additional)) Apr-06-2022 6:07 PM

Result: Carried Majority Required - EC28.9 - Layton - motion 1
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Stephen Holyday
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

2 - Motion to Amend Item (Additional) moved by Councillor Jennifer McKelvie (Carried)

That City Council authorize that, prior to finalizing the extension of future contracts for any Kingston Road motel for use as a shelter, the General Manager, Shelter, Support and Housing Administration will provide a briefing to the local Councillor sharing recent inspection reports on the state of good repair of the property. 

Vote (Amend Item (Additional)) Apr-06-2022 6:08 PM

Result: Carried Majority Required - EC28.9 - McKelvie - motion 2
Total members that voted Yes: 24 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

3 - Motion to Amend Item (Additional) moved by Councillor Gord Perks (Carried)

That:

 

1. City Council direct the Executive Director, Housing Secretariat to report to the June 15, 2022 meeting of City Council on progress in achieving the goals set out in the 24 Month Housing Plan, including any new information on head leases and enhancements to Federal housing benefit.

Vote (Amend Item (Additional)) Apr-06-2022 6:09 PM

Result: Carried Majority Required - EC28.9 - Perks - motion 3
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Stephen Holyday
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

4 - Motion to Amend Item (Additional) moved by Councillor Kristyn Wong-Tam (Amended)

That:

 

1. City Council request the City Manager, in consultation with relevant City staff, to report back on the feasibility of providing financial support to the Hospitality Training Action Centre (HTA75) of the hotel and hospitality workers' union, UNITE HERE Local 75 so that they can train laid-off hotel workers from the shelter hotel sites to do the much needed required work which continues to go unaddressed in the shelters.

 

2. City Council direct the General Manager, Shelter, Support and Housing Administration to provide clarity to the hotel and hospitality workers' union, UNITE HERE Local 75 especially for hotel sites secured through Request For Proposal contract pricing where the current site end date is stated as "as needed up to Aug 2024”"as they set their sights on negotiating a new Collective Bargaining Agreement which expired for the majority of their hotels, food service and gaming shops at the end of January 2022.

 

3. City Council direct the General Manager, Shelter, Support and Housing Administration to work with the hotel shelter operators to investigate the feasibility of extending the appointment of 24/7 security guards for the full length of the lease extensions.

 

4. City Council direct the General Manager, Shelter, Support and Housing Administration to consult with the Toronto Police Service, Toronto Paramedic Services, Toronto Fire, and local Business Improvement Areas to compile critical incident reports for the surrounding neighbourhoods and any recommendations on how to improve health, safety and well-being of the area and report back to the July 6, 2022 meeting of the Economic and Community Development Committee. 

 

Parts 1 and 2 of motion 4 by Councillor Kristyn Wong-Tam did not carry. The balance of the motion carried.

Vote (Amend Item (Additional)) Apr-06-2022 6:11 PM

Result: Lost (tie) Majority Required - EC28.9 - Wong-Tam - motion 4 Part 1 only
Total members that voted Yes: 12 Members that voted Yes are Shelley Carroll, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam
Total members that voted No: 12 Members that voted No are Paul Ainslie, Ana Bail„o, Brad Bradford, Mike Colle, Stephen Holyday, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Jaye Robinson, Michael Thompson, John Tory
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

Vote (Amend Item (Additional)) Apr-06-2022 6:13 PM

Result: Lost Majority Required - EC28.9 - Wong-Tam - motion 4 Part 2 only
Total members that voted Yes: 9 Members that voted Yes are Shelley Carroll, Joe Cressy, Paula Fletcher, Mike Layton, Nick Mantas, Josh Matlow, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam
Total members that voted No: 15 Members that voted No are Paul Ainslie, Ana Bail„o, Brad Bradford, Mike Colle, John Filion, Mark Grimes, Stephen Holyday, Cynthia Lai, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Jaye Robinson, Michael Thompson, John Tory
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

Vote (Amend Item (Additional)) Apr-06-2022 6:14 PM

Result: Carried Majority Required - EC28.9 - Wong-Tam - motion 4 Part 3 only
Total members that voted Yes: 20 Members that voted Yes are Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Frances Nunziata (Chair), James Pasternak, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 4 Members that voted No are Paul Ainslie, Stephen Holyday, Denzil Minnan-Wong, Gord Perks
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

Vote (Amend Item (Additional)) Apr-06-2022 6:16 PM

Result: Carried Majority Required - EC28.9 - Wong-Tam - motion 4 Part 4 only
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Shelley Carroll
Total members that were Absent: 2 Members that were absent are Gary Crawford, Michael Ford

5 - Motion to Amend Item (Additional) moved by Councillor Michael Thompson (Carried)

That City Council direct the City Manager to work with the General Manager, Economic Development and Culture and the General Manager, Shelter Support and Housing to consult with the Toronto and York Region Labour Council, unions representing hotel and tourism workers and other tourism and hospitality stakeholders about the state of the hotel sector and the use of hotels as shelters and the impact on hotel service workers.

Vote (Amend Item (Additional)) Apr-06-2022 6:17 PM

Result: Carried Majority Required - EC28.9 - Thompson - motion 5
Total members that voted Yes: 22 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 1 Members that voted No are Stephen Holyday
Total members that were Absent: 3 Members that were absent are Gary Crawford, Michael Ford, Jaye Robinson

Motion to Adopt Item as Amended (Carried)

Vote (Adopt Item as Amended) Apr-06-2022 6:18 PM

Result: Carried Majority Required - EC28.9 - Adopt the Item as amended
Total members that voted Yes: 23 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Joe Cressy, John Filion, Paula Fletcher, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Nick Mantas, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 3 Members that were absent are Gary Crawford, Michael Ford, Jaye Robinson

Point of Privilege by Councillor Gord Perks

Councillor Perks, on Point of Privilege, stated that for those Members attending remotely, the timer is not pinned to their home screens in the videoconference and as the timer is not being used in the Clerk's Meeting Portal, Members have no idea of how much time they have left to speak.

Ruling by Speaker Frances Nunziata
Speaker Nunziata accepted the Point of Privilege and asked the City Clerk to respond.

John Elvidge, City Clerk advised Members that it is not possible for staff to pin the timer to Members' home screens in the videoconference. The City Clerk further advised that for the balance of the day, staff will attempt to start the timer in the Clerk's Meeting Portal and the timer in the Chamber together. The City Clerk advised the Speaker that there could be a 5 to 10 second discrepancy between the two timers and suggested that the timer in the Council Chamber be the official timer. The City Clerk also advised that he would monitor how the timers were working through the day to see if further adjustments would be required.

EC28.9 - COVID-19 Shelter Transition and Relocation Plan Update

Decision Type:
ACTION
Status:
Amended
Wards:
All

Confidential Attachment - Refers to a position, plan or instruction to be applied to negotiations carried out or to be carried out by or on behalf of the City of Toronto

Committee Recommendations

The Economic and Community Development Committee recommends that:

 

1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to exercise any options to extend currently included in the existing lease and licence agreements for the properties identified in Attachment 1, Table 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor.

 

2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, to negotiate and approve further lease / licence extensions in relation to any property identified in Attachment 1, Table 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, in a form satisfactory to the City Solicitor, provided that the proposed business terms for any such future lease / licence extensions generally reflect the terms and conditions contemplated for that property in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, provided that required funding is available in an approved budget and that no such extension shall extend later than April 30, 2023 without securing further City Council approval.

 

3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to negotiate and settle the terms and amount of restoration costs, as may be required for any of the 13 leases and license agreements listed in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor, provided that funding is available in an approved budget, subject to the instructions to staff for such costs, as set out in Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer.

 

4. City Council authorize the public release of Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, upon the expiration of the last agreement of the leased and / or licensed premises, as Confidential Attachment 1 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto.

 

5. City Council authorize the General Manager, Shelter, Support and Housing Administration and/or the Executive Director, Corporate Real Estate Management to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration and / or Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor to increase the value and extend the term of the fifteen (15) existing non-competitive blanket contracts / purchase orders and five (5) existing competitive blanket contracts outlined in Attachment 1, Table 3, 4 and 5 to the report (March 14, 2022) from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer.

 

6. City Council, in accordance with Section 195-8.5E of City of Toronto Municipal Code Chapter 195 (Purchasing), authorize the General Manager, Shelter, Support and Housing Administration to enter into and execute an agreement with the successful proponent below who has satisfied all requirements set out in Request for Proposal Document Number 3002340572 for the provision of short-term accommodations for shelter clients through the use of hotel / motel services for operated shelters, on terms and conditions set out in the Request for Proposal and satisfactory to the General Manager, Shelter, Support and Housing Administration and in a form satisfactory to the City Solicitor, as follows:

 

a. Kingston Residence Incorporated (formerly New Lido Incorporated) for an initial term of one year from the date of award in the amount of $1,000,000 excluding all taxes ($1,017,600 net of Harmonized Sales Tax recoveries), with the option to renew for four separate additional one-year periods in the amount of $1,000,000 each excluding all taxes ($1,017,600 net of Harmonized Sales Tax recoveries), for a total potential contract value of $5,000,000 excluding all taxes ($5,088,000 net of Harmonized Sales Tax recoveries)

 

7. City Council, in accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71 (Financial Control), authorize the Executive Director, Corporate Real Estate Management to enter into the necessary amending agreements on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management,  and in a form satisfactory to the City Solicitor to increase the value, and extend the term, as outlined in Recommendations 7a and 7b below, of the following contracts:

 

a. Blanket Contract Number 47023936 with Star Security Inc. in the amount of $19,543,536 net of all taxes ($19,887,502 net of Harmonized Sales Tax Recoveries) for the provision of contracted security guard services, increasing and extending the contract value from $9,957,677 to $29,141,213 net of all taxes ($29,647,098 net of Harmonized Sales Tax Recoveries) for the period ending October 10, 2023;

 

b. Blanket Contract Number 47023937 with Garda Canada Security Corporation in the amount of $8,134,715 net of Harmonized Sales Tax ($8,277,886 net of Harmonized Sales Tax Recoveries) for the provision of contracted security guard services, increasing and extending the contract value from $6,255,564 to $14,390,279 net of all taxes ($14,643,548 net of Harmonized Sales Tax Recoveries) for the period ending October 10, 2023.

 

8. City Council authorize the General Manager, Shelter, Support and Housing Administration, to enter into grant agreements as needed with at least three non-profit organizations to provide temporary accommodation and related supports for approximately 750 refugee claimants outside of the base City’s emergency shelter system, with a total expenditure of up to $15,169,745, on such terms and conditions as are satisfactory to the General Manager, and in a form approved by the City Solicitor. 

 

9. City Council direct the General Manager, Shelter, Support and Housing Administration, to report back to Economic and Community Development Committee in the first quarter of 2023 with an update on phase 1 of the Shelter Transition and Relocation Plan outlined in this report and next steps for phase 2 of the plan in 2023.

 

10. City Council direct the General Manager, Shelter, Support and Housing Administration to amend the Toronto Shelter Standards Directive related to physical distancing to introduce safe, moderate increase of capacity in base shelter sites where feasible, while maintaining public health measures to reduce the spread of COVID-19.

 

11. City Council direct the General Manager, Shelter, Support and Housing Administration to update and implement changes to the Toronto Shelter Standards as needed to strengthen safety and quality in the shelter system with a lens on equity and inclusion.

 

12. City Council reiterate its requests to the Federal and Provincial Governments to:

 

a. continue to provide funding to deliver the COVID-19 response for people experiencing homelessness to allow for the implementation of the phased implementation of the transition plan while ensuring stabilization of the homelessness service system through to recovery;

 

b. provide ongoing and sustainable funding to ensure that appropriate primary health care, harm reduction, overdose prevention and mental health case management services are available to adequately support individuals who are homeless and implement the shelter health services framework to provide a coordinated and consistent approach to health services across the shelter system;

 

c. establish and implement an immediate federal and provincial intergovernmental strategy for large scale arrivals of refugee claimants to ensure appropriate supports are in place across Ontario, including reception programs and facilities outside of Toronto (especially near ports of entry), coordination to refer new arrivals across the province, and providing direct funding to refugee houses and refugee specific shelter providers in strategic locations across Ontario, including Toronto; and

 

d. recognize that permanent solutions to ending chronic homelessness are not possible without increased, long-term funding commitments and provide the capital and ongoing operating funding needed to meet the City of Toronto's supportive housing targets of 1,800 new supportive housing units every year for 10 years.

 

13. City Council direct the General Manager, Shelter, Support and Housing Administration to work with the Chief Technology Officer to post information:

 

1. In an open data format  on the City of Toronto Open Data portal for daily numbers of residents denied shelter at time of call (wrap-up code data) and how many people are denied shelter throughout the night (service queue data); and


2. On the City of Toronto website under the Housing and Homelessness Shelter Research and Reports “System Flow Data”.

Decision Advice and Other Information

The Director, Shelter, Support and Housing Administration gave a presentation on COVID-19 Shelter Transition and Relocation Plan Update.

Origin

(March 14, 2022) Report from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management

Summary

This report provides an update on the COVID-19 Shelter Transition and Relocation Plan and outlines a phased workplan over the next 24 months. It requests the authorities required to implement this plan for 2022 and 2023, including the authority to enter into lease/licence extensions and agreements at emergency shelter program hotels and services to support those programs.

 

Over the past two years, the shelter system has undergone significant and dramatic transformation to respond to the unprecedented situation caused by the COVID-19 pandemic. These actions have undoubtedly saved the lives of people experiencing homelessness, some of the most vulnerable people in our community.

 

While many of the pandemic measures introduced in the broader community are now lifting as a result of the provincial re-opening plan, or are anticipated to change in the coming months, in high-risk congregate settings like emergency shelters, similar to Long-Term Care Homes, continued measures are still recommended and a cautious approach is needed both to ensure continued vigilance against any future resurgence of COVID-19 and to ensure that learning from the pandemic contributes to a stronger and more effective shelter system going forward.

 

The significant changes introduced within the shelter system to respond to the pandemic while maintaining capacity – including opening of 27 new shelter locations for physical distancing - were implemented over the past two years and are not possible to suddenly reverse overnight but will require a planned and gradual transition. The events of the past two years have also created significant resource and staffing capacity challenges across the sector, similar to those challenges facing many other sectors, and further change, while required as part of the transition, needs to ensure the homelessness sector is not further destabilized. For these reasons, the transition plan outlined in this report is recommended to be phased in over the next 24 months.

 

There are currently 27 temporary shelter sites supporting the City's emergency COVID-19 response, serving approximately 3,200 people nightly to support physical distancing and to provide spaces for people to move indoors from encampments. These temporary sites are now providing approximately 40% of the total spaces in the City's shelter system. Approval of the recommendations in this report will ensure that these critical emergency shelter spaces are available for those in need beyond April 30, 2022, while the phased transition plan is implemented.

 

Along with the need for a gradual transition from the temporary sites, this report is not recommending a full return to the pre-COVID situation in the shelter system. While many of the restrictions in the broader community are being lifted, within congregate living settings like shelters, continued measures to protect against the spread of COVID-19 and other diseases is needed to protect vulnerable people. A vision for the future of the shelter system, based on learning from the experience of the pandemic and building on the Shelter Design and Technical Guidelines and the housing-focused service model set out in the Homelessness Solutions Service Plan will guide this transition, and capitalize on the opportunity to shape a housing and equity focused recovery. Investments in new affordable and supportive homes through the 24-Month Housing and Homelessness Plan are a significant opportunity to provide better outcomes for people, and shift from emergency responses to more permanent solutions.

 

At the same time, the shelter system continues to face significant pressures. The anticipated number of new arrivals of refugee claimants may surpass what was seen in 2018 and 2019. Ongoing uncoordinated release of people from provincial institutions like correctional and health facilities without adequate housing plans in place contribute to these pressures. In addition, economic uncertainty, eviction rates and a continuing worsening in housing affordability are putting more people at risk of homelessness.

 

This report identifies a recommended approach to transition that includes six core components of work which are currently underway and form the basis for the transition workplan. The report seeks City Council approval to extend the use of  sites currently serving as temporary shelters for COVID-19 response that have lease or agreement end dates in 2022. Another 10 temporary shelter sites that have existing authorities will continue operating as needed in 2023 and beyond. As part of phase 1 of the transition plan over the next 12 months, up to five temporary sites will be decommissioned. Based on learning from the first phase, decommissioning more sites is planned for phase 2 in 2023. If current projections change, the timelines for the plan will be revisited.

 

As part of the first phase, key indicators will be monitored and tracked to measure shelter demand and progress in implementing the transition plan. As new supportive and affordable housing opportunities become available for people experiencing chronic homelessness, existing shelter capacity will be freed up to be used for its originally intended purpose of short-term, emergency shelter, and advancing the City's goal of ensuring homelessness is rare, brief and non-recurring.

Background Information

(March 24, 2022) Presentation from Gord Tanner, Director, Shelter, Support and Housing Administration on COVID-19 Shelter Transition and Relocation Plan Update
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-223143.pdf
(March 14, 2022) Report from the General Manager, Shelter, Support and Housing Administration, the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management on COVID-19 Shelter Transition and Relocation Plan Update
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-222833.pdf
Attachments 1 - 5
https://www.toronto.ca/legdocs/mmis/2022/ec/bgrd/backgroundfile-222834.pdf
Confidential Attachment 1

Communications

(March 18, 2022) E-mail from Mary Mitar (EC.Supp)
(March 18, 2022) E-mail from Adil Dharssi (EC.Supp)
(March 18, 2022) E-mail from Dr. Albert Tan (EC.Supp)
(March 19, 2022) E-mail from Rachel Pomedli (EC.Supp)
(March 20, 2022) E-mail from Peter Hinton (EC.Supp)
(March 20, 2022) E-mail from Susan Rodgers (EC.Supp)
(March 21, 2022) E-mail from Min Liu (EC.Supp)
(March 21, 2022) E-mail from Nicole Caty (EC.Supp)
(March 21, 2022) Submission from Ansuya Pachai (EC.Supp)
(March 21, 2022) E-mail from Min Liu (EC.Supp)
(March 21, 2022) E-mail from Sonia Brar (EC.Supp)
(March 22, 2022) E-mail from Annette Robertson (EC.Supp)
(March 23, 2022) E-mail from Carolyn Shaw (EC.Supp)
(March 23, 2022) E-mail from Jerry Hammack (EC.Supp)
(March 23, 2022) Letter from Cathy Crowe (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146540.pdf
(March 23, 2022) Letter from Amarjeet Kaur Chhabra, UNITE HERE Local 75 (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146541.pdf
(March 23, 2022) Letter from Jessica Hales, Nurse Practitioner, Regent Park Community Health Centre (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146545.pdf
(March 23, 2022) E-mail from Carol Hood (EC.Supp)
(March 23, 2022) Letter from Dr. A.J. Withers for the Shelter and Housing Justice Network Adjunct Faculty (EC.Supp)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146525.pdf
(March 23, 2022) E-mail from Stephan Goslinski (EC.New)
(March 23, 2022) E-mail from Kenneth Smith (EC.New)
(March 24, 2022) Letter from Diana Chan McNally, Training and Engagement Coordinator, Toronto Drop-in Network (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146562.pdf
(March 24, 2022) Letter from Sonja Nerad, Interim Executive Director, Toronto Shelter Network (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146563.pdf
(March 24, 2022) Letter from Kira Heineck, Executive Director, Toronto Alliance to End Homelessness (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146566.pdf
(March 24, 2022) E-mail from Jennifer Fultz (EC.New)
(March 24, 2022) Submission from Melissa Goldstein (EC.New)
https://www.toronto.ca/legdocs/mmis/2022/ec/comm/communicationfile-146584.pdf
(March 24, 2022) E-mail from Christopher Brown (EC.New)
(March 23, 2022) E-mail from Andy Do (EC.New)

Speakers

Dana McKiel
Kris Fisher
Dan Ju
Dr. A. J. Withers, Adjunct Faculty, Critical Disability Studies, York University for Shelter and Housing Justice Network
Kira Heineck, Toronto Alliance to End Homelessness
Diana Chan McNally, Toronto Drop-in Network
Dan Robertson
Miguel Avila-Velarde, Regent Park Neighborhood Association
Patricia Mueller, Homes First
Gru
Rafi Aaron, The Interfaith Coalition to Fight Homelessness c/o Beth Sholom Synagogue
Sonja Nerad, Toronto Shelter Network
Emily Daigle

Motions

1 - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Carried)

That:

 

1.  City Council direct the General Manager, Shelter, Support and Housing Administration to work with Chief Technology Officer to post information:

 

1. In an open data format  on the City of Toronto Open Data portal for daily numbers of residents denied shelter at time of call (wrap-up code data) and how many people are denied shelter throughout the night (service queue data); and


2. On the City of Toronto website under the Housing and Homelessness Shelter Research and Reports “System Flow Data”.


Motion to Adopt Item as Amended moved by Councillor Michael Thompson (Carried)
Source: Toronto City Clerk at www.toronto.ca/council