Item - 2022.BA213.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3609171311

Description:

For the non-exclusive supply and delivery of Disinfectant Sprays and Wipes to various Purchasing and Materials Management (Stores) locations for a period of one (1) year from the date of award, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor vendor performance during the first term of the contract.

Recommended Supplier:

Cardinal Health Canada Inc.

Contract Award Value:

$847,198 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$957,334 including HST and all applicable charges

$862,109 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2023

Option Year 1 (November 1, 2023 to October 31, 2024)       

$872,614 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$986,054 including all applicable taxes and charges

$887,972 net of HST recoveries

Option Year 2 (November 1, 2024 to October 31, 2025)       

$898,793 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,015,636 including all applicable taxes and charges

$914,612 net of HST recoveries

Option Year 3 (November 1, 2025 to October 31, 2026)       

$925,757 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,046,105 including all applicable taxes and charges

$942,050 net of HST recoveries

Option Year 4 (November 1, 2026 to October 31, 2027)       

$953,529 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,077,488 including all applicable taxes and charges

$970,311 net of HST recoveries

The total potential contract award for Cardinal Health Canada Inc. identified in this report including all option years is $5,082,617 including all applicable taxes and charges and $4,497,891 net of all applicable taxes and charges. The total potential cost to the City, including all option terms is $4,577,054 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: September 14, 2022        Solicitation Closed: October 14, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Six (6)

Table 2: Summary of Bids Received including bid price