Item - 2022.BA211.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 20, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3610876999

Description:

For the non-exclusive supply and delivery of all labour, materials and equipment necessary to provide Mobile Rust Control and Rust Proofing services for various vehicles and equipment for City of Toronto Divisions, Agencies and Corporations for a period of one (1) year from November 1, 2022, to October 31, 2023, with the option to renew the contract for an additional two (2) separate two (2) year terms.

Toronto Police Services participated in this competition and will be seeking authority to award contracts to Krown Corporate from their Board and will manage the subsequent contracts independently from the City.

Recommended Supplier:

Krown Corporate

Contract Award Value:

$145,181 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$164,055 including HST and all applicable charges

$147,736 net of HST recoveries

Contract is expected to start on November 1, 2022 and end on October 31, 2023.

Option Term 1 from November 1, 2023 to October 31, 2025

$299,073 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$337,953 including all applicable taxes and charges

$304,337 net of HST recoveries

Option Term 2 from November 1, 2025 to October 31, 2027

$308,046 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$348,092 including all applicable taxes and charges

$313,467 net of HST recoveries

The total potential contract award identified in this report including all optional terms is $752,300 net of all taxes, and $850,099 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $765,541 net of HST recoveries.

A three (3) percent CPI adjustment is applied to each of the two-year option term after the initial one (1) year contract period.

Solicitation Issued: August 22, 2022     Solicitation Closed: September 26, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Three (3)

Table 4: Summary of Bids Received including bid price

*The Evaluated Bid Price includes pricing for Toronto Police Services, but the latter's award is not included in this BAP process or the contract award value.