Item - 2022.BA210.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3528836035

Description:

For the non-exclusive supply, delivery, and warranty of Thermal Imaging Cameras and related accessories for the City of Toronto’s Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Canadian Safety Equipment Inc.

Contract Award Value:         

$309,528 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$349,767 including HST and all applicable charges

$314,976 net of HST recoveries

The contract is expected to start on the date of award and end on October 31, 2023.

Option Year 1 (November 1, 2023, to October 31, 2024)

$355,957 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$402,232 including all applicable taxes and charges

$362,222 net of HST recoveries

Option Year 2 (November 1, 2024, to October 31, 2025)

$409,351 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$462,566 including all applicable taxes and charges

$416,555 net of HST recoveries

The total potential contract award identified in this report is $1,214,565 including all applicable taxes and charges. The total potential cost to the City is $1,093,753 net of HST recoveries.

The above cost calculations reflect an estimated 15 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: June 30, 2022           Solicitation Closed:  July 20, 2022

Number of Addenda Issued: one (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price

* Supplier was found non-compliant with mandatory requirements.