Item - 2022.BA209.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3613002340

Description:

For the non-exclusive supply, delivery and warranty of Vileda to various Purchasing and Materials Management (Stores) locations from the date of award to September 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor supplier performance during the duration of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

MCL - Mister Chemical Ltd.

Contract Award Value:

$192,723 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$217,777 including HST and all applicable charges

$196,115 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2023.

Option Year 1 (October 1, 2023 to September 30, 2024)

$198,504 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$224,310 including HST and all applicable charges

$201,999 net of HST recoveries

Option Year 2 (October 1, 2024 to September 30, 2025)

$204,460 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$231,039 including HST and all applicable charges

$208,059 net of HST recoveries

Option Year 3 (October 1, 2025 to September 30, 2026)

$210,593 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$237,971 including HST and all applicable charges

$214,300 net of HST recoveries

Option Year 4 (October 1, 2026 to September 30, 2027)

$216,911 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$245,110 including HST and all applicable charges

$220,729 net of HST recoveries

The total potential contract award identified in this report including all option years is $1,041,200 net of HST recoveries, $1,156,206 including all applicable taxes and charges and $1,023,192 net of all applicable taxes and charges. The total potential cost to the City is $1,041,200 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: August 23, 2022                 Solicitation Closed: September 22, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Six (6)

Table 2: Summary of Bids Received including bid price