Item - 2022.BA209.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Proposals, Ariba Document Number 3431092793

Description:

For the provision of engineering services including monitoring, oversight and report of the operations, design, maintenance and construction of new cells and related facilities of the Green Lane Landfill. This Engineering Services contract award is for a five (5) year period with the option to extend the contract for one (1) additional two (2) year period.

Should the option be exercised, then the General Manager of the Solid Waste Management Services will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

WSP Canada Inc.

Contract Award Value:

$9,793,578 net of all applicable taxes and charges

$11,066,743 including HST and all applicable charges

$9,965,945 net of HST recoveries

Contract is expected to start on January 1, 2023 and end on December 31, 2027.

Option Period (January 1, 2028 - December 31, 2029)

$3,759,875 net of all applicable taxes and charges

$4,248,658 including HST and all applicable charges

$3,826,048 net of HST recoveries

The total potential contract award, including the Optional Period is $15,315,401 including all applicable taxes and charges and $13,553,453 net of all applicable taxes and charges. The total potential cost to the City, including the optional Period is $13,791,993 net of HST recoveries.

The above cost calculations reflects a 3 percent Consumer Price Index adjustment applied annually commencing on January 1, 2024, all in accordance with the Request for Proposals requirements.

Solicitation Issued: June 2, 2022                      Solicitation Closed: July 6, 2022

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price (excluding HST)

*Pursuant to the Request for Proposals document, the contract award value includes contingency.