Item - 2022.BA207.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request For Quotation, Ariba Document Number 3600855700

Description:

For provision of Domestic Hot Water Coper Silver Ionization for Seniors Services and Long-Term Care Division for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year.

Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Chem-Aqua, Division of NCH Canada Inc

Contract Award Value:

$685,636 net of all applicable taxes and charges (Incl. 15 percent contingency amount)

$774,769 including HST and all applicable charges

$697,704 net of HST recoveries

Contract is expected to start on Date of Award and end on September 30, 2023.

Option Year 1 (October 1, 2023 to September 30, 2024)

$706,206 net of all applicable taxes and charges

$798,012 including HST and all applicable charges

$718,635 net of HST recoveries

Option Year 2 (October 1, 2024 to September 30, 2025)

$727,392 net of all applicable taxes and charges

$821,953 including HST and all applicable charges

$740,194 net of HST recoveries

Option Year 3 (October 1, 2025 to September 30, 2026)

$749,213 net of all applicable taxes and charges

$846,611 including HST and all applicable charges

$762,400 net of HST recoveries

Option Year 4 (October 1, 2026 to September 30, 2027)

$771,690 net of all applicable taxes and charges

$872,010 including HST and all applicable charges

$785,272 net of HST recoveries

The total potential contract award including all option years is $3,640,139 including all applicable taxes and charges and $4,113,357 net of all applicable taxes and charges. The potential cost to the City is $3,704,205 net of HST recoveries.

The above cost calculations reflect a contingency allowance of $89,430.90 for a total of 15 percent of total amount and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: August 5, 2022                    Solicitation Closed: August 30, 2022

Number of Addenda Issued: Zero (0)

Number of Bids: One (1)

Table 2: Summary of Bids Received for Request For Quotation, Ariba Document Number 3600855700 including bid price