Item - 2022.BA204.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 1, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3547925056, Contract Number 22TW-DC-312OCS

Description:

Repair / Replacement of Water Services and On-Demand Lead Water Replacement by Open-Cut / Vacuum Excavation, Replacement of Curb Boxes, Stops and Large Diameter Valve Box by Vacuum Excavation for Toronto Water Operation and Maintenance Section at Various Locations City Wide from date of award to June 30, 2023 with the option to renew the Contract for two (2) additional one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option periods be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Utility Force Construction Inc.

Contract Award Value:

$6,525,975 net of all applicable taxes and charges

$7,374,352 including all applicable taxes and charges  

$6,640,832 net of HST recoveries

Contract is expected to start on the date of award to June 30, 2023.

Option Period 1 (July 1, 2023 to June 30, 2024):

$6,852,274 net of all applicable taxes and charges

$7,743,069 including all applicable taxes and charges  

$6,972,874 net of HST recoveries

Option Period 2 (July 1, 2024 to June 30, 2025):

$7,194,887 net of all applicable taxes and charges

$8,130,223 including all applicable taxes and charges  

$7,321,517 net of HST recoveries

The total potential contact award including all option periods is $20,573,136 net of all taxes and charges and $23,247,644 including all applicable taxes and charges. The total potential cost to the City including the option periods is $20,935,223 net of HST recoveries.

The above cost calculations reflect an estimated 5 percent Consumer Price Index increase applied annually to the yearly cost after the initial year.

Solicitation Issued:  July 5, 2022             Solicitation Closed: August 8, 2022

Number of Addenda Issued: Two (2)

Number of Bids:  Five (5)

Table 2: Summary of Bids received including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.