Item - 2022.BA203.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3496256659

Description:

For the non-exclusive supply and delivery of Mobile Trailers to various locations for the City of Toronto's Parks, Forestry and Recreation Division, for the period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Atco Structure & Logistics LTD

Contract Award Value:

$196,673 net of all applicable taxes and charges

$222,241 including HST and all applicable charges

$200,134 net of HST recoveries

The contract is expected to start on Date of Award and end on August 31, 2023.

Option Year 1 (September 1^st 2023 to August 31^st 2024)

$202,573 net of all applicable taxes and charges

$222,908 including HST and all applicable charges

$206,139 net of HST recoveries

Option Year 2 (September 1^st 2024 to August 31^st 2025)

$208,650 net of all applicable taxes and charges

$235,775 including HST and all applicable charges

$212,323 net of HST recoveries

Option Year 3 (September 1^st 2025 to August 31^st 2026)

$214,910 net of all applicable taxes and charges

$242,848 including HST and all applicable charges

$218,692 net of HST recoveries

Option Year 4 (September 1^st 2026 to August 31^st 2027)

$221,357 net of all applicable taxes and charges

$250,134 including HST and all applicable charges

$225,253 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually.

The total potential contract award including all option years is $1,062,541 net of all applicable taxes and charges and $1,179,905 including all applicable taxes and charges.  The potential cost to the City is $1,062,541 net of HST recoveries.

Solicitation Issued: July 6, 2022   Solicitation Closed: July 28, 2022

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price