Item - 2022.BA202.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3518539833

Description:

For the supply and delivery of Thirty Eight (38) latest model Mack Cab-over truck chassis 28, 123 Kg (62,000 LBS) GVWR tandem axle, complete with 32 yd3 (24.47 m3) single stream, rear loading refuse packer body, with option to purchase four (4) electric units in 2023-2024 pending budget availability.  Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 6, 2024 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

London Machinery Inc. (McNeilus Canada).

Contract Award Value: (2022-2023)

$19,377,074 net of all applicable taxes and charges

$21,896,093 including HST and all applicable charges

$19,718,110 net of HST recoveries

Contract is expected to start on the date of award and end on September 6, 2024.

Contract Award Value (2023-2024) (Optional):

$6,003,713 net of all applicable taxes and charges

$6,784,196 including HST and all applicable charges

$6,109,378 net of HST recoveries

The total potential contract award identified in this report is $25,380,787 net of all applicable taxes and charges, $28,680,289 including HST and applicable charges. The total potential cost to the City is $25,827,488 net of HST recoveries.

The above cost calculations reflect a 3 percent Price Increase applied annually to optional year cost after the initial one (1) year period.

Solicitation Issued: June 16, 2022         Solicitation Closed: July 22, 2022

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received Including Bid Price