Item - 2022.BA200.9

The Bid Award Panel withdrew Item BA200.9 from the agenda.

The Acting Chief Purchasing Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3.A(2) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to amend Purchase Order Number 6052971.

The purpose of this report is to request authority to amend Purchase Order Number 6052971 with Ernst & Young LLP, for the provision of Active Risk Management Advisory Services for Financial System Transformation Program. The total additional amount being requested is $950,000 net of all taxes and charges ($966,720 net of Harmonized Sales Tax recoveries), increasing the Purchase Order value from $3,285,610 net of all taxes and charges ($3,343,436 net of Harmonized Sales Tax recoveries) to $4,235,610 net of all taxes and charges ($4,310,156 net of Harmonized Sales Tax recoveries).

The requested funds will allow the Financial System Transformation Program (FSTP), the Office of the Controller, to complete the design of the Target Operating Model (TOM) to a sufficiently detailed level, socialize the refined TOM with leadership stakeholders, update the FSTP benefits case, and prepare a roadmap and plan to enable the implementation of the new enterprise-wide Finance TOM in alignment with the overall FSTP timelines.

At its meeting on December 22, 2021, the Bid Award Panel approved Item 2021.BA169.8, and granted authority to award a contract to Ernst & Young LLP (Vendor) for Active Risk Management Advisory (ARMA) Services for FSTP. The requested increase to the Purchase Order value is required at this time to support the completion of the Finance TOM and create buy-in for the operating model framework, the absence of which poses significant risks to the timely and successful delivery of FSTP. This change is in accordance with the provisions of the ARMA contract such that the City can request adjustments to Vendor's efforts in accordance with the risk profile of FSTP.