Item - 2022.BA200.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3392186394

Description:

For the non-exclusive supply and delivery of Municipal Castings to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Cedar Infrastructure Products LP

Contract Award Value:

$729,267 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$824,072 including HST and all applicable charges

$742,102 net of HST recoveries

Contract is expected to start on the date of award and end on July 31, 2023

Option Year 1 (August 1, 2023 to July 31, 2024)        

$751,145 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$848,794 including all applicable taxes and charges

$764,365 net of HST recoveries

Option Year 2 (August 1, 2024 to July 31, 2025)        

$773,679 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$874,258 including all applicable taxes and charges

$787,296 net of HST recoveries

Option Year 3 (August 1, 2025 to July 31, 2026)        

$796,890 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$900,485 including all applicable taxes and charges

$810,915 net of HST recoveries

Option Year 4 (August 1, 2026 to July 31, 2027)        

$820,796 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$927,500 including all applicable taxes and charges

$835,243 net of HST recoveries

The total potential contract award including all option years is $4,375,108 including all applicable taxes and charges and $3,871,777 net of all applicable taxes and charges. The total potential contract award including all option years is $3,939,921 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  May 19, 2022                 Solicitation Closed: June 20, 2022

Number of Addenda Issued: None

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price