Item - 2022.BA200.11

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 4, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3408560657

Description:

For security guard services at Union Station for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for three (3) separate one (1) year periods.

Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

The West Egg Group Security Services Inc.

Contract Award Value:

$2,381,816 net of all applicable taxes and charges

$2,691,452 including HST and all applicable charges

$2,423,736 net of HST recoveries

Contract is expected to start on September 1, 2022 and ends on August 31, 2023.

Option Year 1 (September 1, 2023 to August 31, 2024)

$2,453,270 net of all applicable taxes and charges

$2,772,195 including HST and all applicable charges

$2,496,448 net of HST recoveries

Option Year 2 (September 1, 2024 to August 31, 2025)

$2,526,868 net of all applicable taxes and charges

$2,855,361 including HST and all applicable charges

$2,571,341 net of HST recoveries

Option Year 3 (September 1, 2025 to August 31, 2026)

$2,602,674 net of all applicable taxes and charges

$2,941,022 including HST and all applicable charges

$2,648,481 net of HST recoveries

The total potential contract award including all option years is $11,260,031 including HST and all applicable charges and $9,964,629 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,140,006 net of HST recoveries.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: April 20, 2022                     Solicitation Closed: May 13, 2022

Number of Addenda Issued: One (1)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 3408560657

Range of Scores:  

75.76 - 82.31 points