Item - 2022.BA200.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3208330597

Description:

For the non-exclusive supply and delivery of Water Fittings and Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year optional periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award contracts to the lowest suppliers meeting specifications, and providing the lowest total bid price per Parts A to H of the Pricing Form.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Wamco Supply Inc. (Parts A, E and G)

Contract Award Value:

$951,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,074,680 including HST and all applicable charges

$967,782 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2023

Option Year 1 (August 1, 2023 to July 31, 2024)        

$979,575 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,106,920 including all applicable taxes and charges

$996,816 net of HST recoveries

Option Year 2 (August 1, 2024 to July 31, 2025)        

$1,008,962 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,140,128 including all applicable taxes and charges

$1,026,720 net of HST recoveries

Option Year 3 (August 1, 2025 to July 31, 2026)        

$1,039,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,174,331 including all applicable taxes and charges

$1,057,522 net of HST recoveries

Option Year 4 (August 1, 2026 to July 31, 2027)        

$1,070,408 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,209,561 including all applicable taxes and charges

$1,089,247 net of HST recoveries

The total potential contract award including all option years for Wamco Supply Inc. is $5,705,620 including all applicable taxes and charges and $5,049,221 net of all applicable taxes and charges. The total potential contract award including all option years for Wamco Supply Inc. is $5,138,088 net of HST recoveries.

Recommended Supplier:

EMCO Waterworks (Parts B, C, D and F)

Contract Award Value:

$2,347,760 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,652,969 including HST and all applicable charges

$2,389,081 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2023

Option Year 1 (August 1, 2023 to July 31, 2024)        

$2,418,193 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,732,558 including all applicable taxes and charges

$2,460,753 net of HST recoveries

Option Year 2 (August 1, 2024 to July 31, 2025)        

$2,490,739 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,814,535 including all applicable taxes and charges

$2,534,576 net of HST recoveries

Option Year 3 (August 1, 2025 to July 31, 2026)        

$2,565,461 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,898,971 including all applicable taxes and charges

$2,610,613 net of HST recoveries

Option Year 4 (August 1, 2026 to July 31, 2027)        

$2,642,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$2,985,940 including all applicable taxes and charges

$2,688,931 net of HST recoveries

The total potential contract award including all option years for EMCO Waterworks is $14,084,972 including all applicable taxes and charges and $12,464,577 net of all applicable taxes and charges. The total potential contract award including all option years for EMCO Waterworks is $12,683,953 net of HST Recoveries.

The total potential combined contract awards for all suppliers (Parts A, B, C, D, E, F and G) identified in this report including option years is $17,513,798 net of all applicable taxes and charges, $19,790,592 including all applicable taxes and charges. The total potential combined cost to the City including option years for the combined contact awards (Parts A, B, C, D, E, F and G) is $17,822,041 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  March 28, 2022               Solicitation Closed: July 05, 2022

Number of Addenda Issued: Seven (7)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price