Item - 2022.BA198.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3424879128

Description:

For the supply and delivery of Powdered Activated Carbon for the City of Toronto's Toronto Water Division R.L. Clark Water Treatment Plant from date of award to October 31, 2023 with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, the General Manager, Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

CarbPure Technologies, LLC

Contract Award Value:

$380,368 net of all applicable taxes and charges

$429,816 including HST and all applicable charges

$387,063 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2023.

Option Year 1 (November 1, 2023 to October 31, 2024)

$199,482 net of all applicable taxes and charges

$225,414 including HST and all applicable charges

$202,993 net of HST recoveries

Option Year 2 (November 1, 2024 to October 31, 2025)

$209,456 net of all applicable taxes and charges

$236,685 including HST and all applicable charges

$213,142 net of HST recoveries

Option Year 3 (November 1, 2025 to October 31, 2026)

$219,929 net of all applicable taxes and charges

$248,519 including HST and all applicable charges

$223,799 net of HST recoveries

The total potential cost to the City including all optional years is $1,026,997 net of HST recoveries. The total potential contract award is $1,009,235 net of all applicable taxes and charges, and $1,140,435 including all applicable taxes and charges.

The above cost calculations for the Option Year Periods reflects an estimated annual 5 percent increase as per the Consumer Price Index.

Solicitation Issued:  March 30, 2022              Solicitation Closed:  April 26, 2022

Number of Addenda Issued: Four (4)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price