Item - 2022.BA198.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers (RFSO) Number 20-26

Sourcing Request: SR3374373938, Sourcing Project: WS3587754952

Description:

After reviewing Kinetic GPO's competitive process Request for Standing Offers (RFSO) Number 20-26, Parks, Forestry and Recreation Division will leverage this Kinetic GPO contract with Grand & Toy Limited and enter into an agreement with Grand & Toy Limited for the supply of Office Supplies and Related Products, from August 1, 2022 to March 31, 2024. Should the option period from April 1st 2024 to March 31, 2026 be exercised, then the Acting Chief Procurement Officer will process the renewal under the same terms and conditions.

Recommended Supplier:

Grand & Toy Limited

Contract Award Value:

$3,727,097 net of all applicable taxes and charges

$4,211,620 including HST and all applicable charges

$3,792,694 net of HST recoveries

The contract is expected to start from August 1, 2022 and end by March 31, 2024.

Option Period – From April 1, 2024 to March 31, 2026

$3,967,820 net of all applicable taxes and charges

$4,484,637 including HST and all applicable charges

$4,037,654 net of HST recoveries

The total potential contract award identified in this report is $8,696,257 including all applicable taxes and charges. The total potential cost to the City including the optional period is $7,830,348 net of HST recoveries.

Solicitation Issued: December 18, 2020          Solicitation Closed: February 19, 2021

Number of Addenda Issued: One (1)

Number of Bids: Three (3)