Item - 2022.BA197.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 14, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3487719948, Contract Number 22TW-DC-314OCS and 22TW-DC-315OCS

Description:

Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto – Part A: Wards 9, 10 and 12 (22TW-DC-314OCS) and Part B: Wards 6, 8, 15, 16, 17 and 18 (22TW-DC-315OCS) for a period of four (4) months and 11 days  from date of award with the option to renew the Contract for one (1) additional eight (8) month period at the sole discretion of the City and subject to budget approval.  

Should the option period be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  A and F Di Carlo Construction Inc.

Part B:  Bevcon Construction and Paving Ltd.

Contract Award Value:

Part A – A and F Di Carlo Construction Inc.

$1,592,843 net of all applicable taxes and charges

$1,799,912 including all applicable taxes and charges  

$1,620,877 net of HST recoveries

Contract is expected to start on the date of award to November 30, 2022.

Option Period 1 (December 1, 2022 to July 31, 2023):

$1,592,843 net of all applicable taxes and charges

$1,799,912 including all applicable taxes and charges  

$1,620,877 net of HST recoveries

The total potential cost to the City for A and F Di Carlo Construction Inc. including the option period is $3,241,753 net of HST recoveries, $3,185,685 net of all taxes and charges and $3,599,824 including all applicable taxes and charges.

Part B – Bevcon Construction and Paving Ltd.

$2,799,700 net of all applicable taxes and charges

$3,163,661 including all applicable taxes and charges  

$2,848,975 net of HST recoveries

Contract is expected to start on the date of award to November 30, 2022.

Option Period 1 (December 1, 2022 to July 31, 2023)

$2,799,700 net of all applicable taxes and charges

$3,163,661 including all applicable taxes and charges  

$2,848,975 net of HST recoveries

The total potential cost to the City for Bevcon Construction and Paving Ltd. including the option period is $5,697,949 net of HST recoveries, $5,599,400 net of all taxes and charges and $6,327,322 including all applicable taxes and charges.

The total potential contact award including all option period is $8,785,085 net of all taxes and charges and $9,927,146 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $8,939,703 net of HST recoveries.

The above cost calculations for the option period reflects a 100 percent increase of the total value of the contract.

Solicitation Issued: May 19, 2022                 Solicitation Closed: June 14, 2022

Number of Addenda Issued: Zero (0)

Number of Bids:  Seven (7)

Table 2: Summary of Bids received including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.

Table 3: Summary of Bids received including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.