Item - 2022.BA197.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 14, 2022) from the Acting Chief Procurement Officer:

Solicitation Number: Doc3279961432

Description:

This Request for Supplier Qualification (RFSQ) supports the provision of professional, engineering and architectural consulting services to Engineering & Construction Services, Transportation Services and Toronto Water Divisions under 12 pre-defined scope categories identified based on the needs of the participating divisions (the "categories" or "scope categories").

The RFSQ prequalifies suppliers in eleven scope categories, and successful prequalified suppliers will enter into a Master Agreement with the City that allows for work assignments to be awarded to suppliers following a second stage process ("Stage 2"). The list of pre-qualified suppliers per category can be viewed in Appendix A of this report.

This RFSQ will also provide the ability for the divisions to issue work assignments of varying value in accordance with appropriate authority to award based on work assignment award value.  

In Stage 2, pre-qualified suppliers can be awarded work assignments in two ways:

a) A rotational process in which each work assignment required by the City within a scope category will be awarded to the next pre-qualified supplier on the list of pre-qualified suppliers for that scope category (commencing with the highest-ranked supplier for the scope category). This process will only apply to categories 6, 7, 8 and 9.

b) An invitational process (RFP, RFQ, or informal RFQ) in which pre-qualified suppliers in a scope category will be invited to compete for the work assignment which will be awarded in accordance with the terms of that invitational process and the City's purchasing bylaw and procedures. This process will apply to all eleven categories.

This report is seeking authority to award only the rotational process blanket contracts ("rotational contracts") in which there is an overall budget for the term of these contracts pertaining to categories 6, 7, 8 and 9. The associated award values per supplier for the respective four (4) scope categories are shown below.

The pre-qualification including the rotational contracts will last for a term of three (3) years starting from the date of award with the option to renew for an additional two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

Should the option year(s) be exercised, the Division Head, or designates of Engineering and Construction Services, Toronto Water and/or Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Rotational Process-Total Potential Contract Award Values

The following are the rotational contract award values per supplier for four (4) of the twelve categories in this Prequalification. The remaining categories will not use a rotational process to award future work assignments.

CATEGORY 6- TRANSPORTATION SERVICES

CATEGORY 7- LANDSCAPE ARCHITECTURE SERVICES

CATEGORY 8- PEDESTRIAN AND CYCLING INFRASTRUCTURE

CATEGORY 9- TRANSPORTATION JUSTICE, EQUITY, DIVERSITY AND INCLUSION

For categories 6, 7, 8 and 9, the total potential rotational contract award including all option years for all awards is $16,328,575 net of all applicable taxes and charges, $18,451,290 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $16,615,958 net of HST recoveries.

Solicitation Issued:  December 10, 2021           Solicitation Closed:  January 31, 2022

Number of Addenda Issued: Nine (9)

Number of Bids:  88                                          Number of Proponents: 26

The following are bids received per category and the results of the evaluation process are noted by the superscripts beside the supplier's name:

*  Bidder was found non-compliant.

** Bidder did not meet the individual Category technical evaluation threshold

^  Bidder did not rank upon pricing evaluation

No superscript beside the supplier's name indicates supplier is prequalified to participate in the invitational process (RFP, RFQ, or informal RFQ).

Category 1: WATER, SEWER, WATERMAIN INFRASTRUCTURE: ASSESSMENTS AND STUDIES

AECOM CANADA LTD.

AQUAFOR BEECH LIMITED

BLACK & VEATCH CANADA COMPANY^

GHD LIMITED

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.

CH2M HILL CANADA LIMITED*

LEA CONSULTING LTD.*

MORRISON HERSHFIELD LIMITED*

R.V. ANDERSON ASSOCIATED LIMITED

STANTEC CONSULTING LTD.*

WSP CANADA INC.^

Total Bids: 11

Category 2: LINEAR INFRASTRUCTURE PROJECTS (ROAD, WATER, SEWER, WATERMAIN INFRASTRUCTURE): DESIGN, SERVICES DURING CONSTRUCTION AND POST CONSTRUCTION SERVICES

AECOM CANADA LTD.

BLACK & VEATCH CANADA COMPANY**

GHD LIMITED^

HATCH LTD.*

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.

CH2M HILL CANADA LIMITED *

MORRISON HERSHFIELD LIMITED*

THE MUNICIPAL INFRASTRCUTURE GROUP LTD., A T.Y. LIN INTERNATIONAL COMPANY*

PARSONS INC.

R.V. ANDERSON ASSOCIATED LIMITED

WSP CANADA INC.

Total Bids: 11

Category 3: LINEAR UNDERGROUND INFRASTRUCTURE PROGRAMS (WATER, SEWER, WATERMAIN INFRASTRUCTURE): PROGRAM MANAGEMENT, DESIGN, SERVICES DURING CONSTRUCTION AND POST CONSTRUCTION SERVICES

AECOM CANADA LTD.

AQUAFOR BEECH LIMITED

BLACK & VEATCH CANADA COMPANY^

GHD LIMITED

CH2M HILL CANADA LIMITED *

THE MUNICIPAL INFRASTRCUTURE GROUP LTD., A T.Y. LIN INTERNATIONAL COMPANY*

R.V. ANDERSON ASSOCIATED LIMITED

WSP CANADA INC.

Total Bids: 8

Category 4: STREAM REHABILITATION: STUDIES, DESIGN, CONSTRUCTION AND POST CONSTRUCTION

AECOM CANADA LTD.**

AQUAFOR BEECH LIMITED

GHD LIMITED

MATRIX SOLUTIONS INCORPORATED

RESILIENT CONSULTING CORPORATION

WSP CANADA INC.**

Total Bids: 6

Category 5: TRUNK SEWERS, TRANSMISSION MAINS AND LARGE DIAMETER TRENCHLESS: DESIGN, SERVICES DURING CONSTRUCTION AND POST CONSTRUCTION SERVICES

AECOM CANADA LTD.

BLACK & VEATCH CANADA COMPANY*

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.

CH2M HILL CANADA LIMITED

R.V. ANDERSON ASSOCIATED LIMITED

WSP CANADA INC.*

Total Bids: 6 

Category 6: TRANSPORTATION SERVICES

AECOM CANADA LTD.

GHD LIMITED

HDR CORPORATION^

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.

LEA CONSULTING LTD.

MOTT MACDONALD CANADA LIMITED^

PARSONS INC.

Total Bids: 7

Category 7: LANDSCAPE ARCHITECTURE SERVICES

AECOM CANADA LTD.

CIMA CANADA INC.*

DIALOG ONTARIO INC.**

O2 PLANNING AND DESIGN INC.

PMA LANDSCAPE ARCHITECTS LTD.

STANTEC CONSULTING LTD.

WSP CANADA INC.

Total Bids: 7 

Category 8: PEDESTRIAN AND CYCLING INFRASTRUCTURE

AECOM CANADA LTD.**

ALTA PLANNING + DESIGN, INC.^

AQUAFOR BEECH LIMITED**

CIMA CANADA INC.

GANNETT FLEMING CANADA ULC**

HDR CORPORATION**

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.

MORRISON HERSHFIELD LIMITED

MOTT MACDONALD CANADA LIMITED**

TOOLE DESIGN GROUP CANADA, INC.

WSP CANADA INC.

Total Bids: 11 

Category 9: TRANSPORTATION JUSTICE, EQUITY, DIVERSITY AND INCLUSION

MOTT MACDONALD CANADA LIMITED

STANTEC CONSULTING LTD.

WSP CANADA INC.

Total Bids: 3 

Category 10: WATER TREATMENT AND SUPPLY FACILITIES: DESIGN, CONSTRUCTION MANAGEMENT AND POST CONSTRUCTION SERVICES

AECOM CANADA LTD.*

CIMA CANADA INC.*

IBI GROUP PROFESSIONAL SERVICES (CANADA) INC.*

CH2M HILL CANADA LIMITED *

R.V. ANDERSON ASSOCIATED LIMITED

WSP CANADA INC.*

Total Bids: 6

Category 11: SOLID WASTE MANAGEMENT INFRASTRUCTURE: DESIGN, CONSTRUCTION MANAGEMENT AND POST CONSTRUCTION SERVICES

ETO SOLUTIONS CORP.

GHD LIMITED

R.V. ANDERSON ASSOCIATED LIMITED

WSP CANADA INC.*

Total Bids: 4

Category 12: WASTEWATER TREATMENT FACILITIES INFRASTRUCTURE: DESIGN, CONSTRUCTION MANAGEMENT AND POST CONSTRUCTION SERVICES

AECOM CANADA LTD.

BLACK & VEATCH CANADA COMPANY^

CIMA CANADA INC.

GHD LIMITED

CH2M HILL CANADA LIMITED

R.V. ANDERSON ASSOCIATED LIMITED

STANTEC CONSULTING LTD.

WSP CANADA INC.

Total Bids: 8

Stage 2 Category Technical Evaluation Thresholds and the Maximum number of Prequalified Vendors

Within Stage 2 technical evaluations, each scope category had a technical evaluation scoring threshold that suppliers were required to meet as part of the technical evaluation requirements, noted in table 3 below. In addition, suppliers that were successful in Stage 2 -Technical evaluation, continued to Stage 3- Pricing Evaluation. Upon completion of Stage 3-Pricing Evaluation, the pricing scores were ranked and the highest ranked suppliers were selected to be prequalified up to a maximum number per scope category, identified below in table 3.

Table 2 Technical evaluation thresholds and number of maximum prequalified vendors per category.

* Note that the following clause in quotations was included in the call document:

There is no limit on the number of scope categories a vendor can be prequalified in. Although it is the intention of the City to prequalify the maximum number of vendors per Scope Category indicated in table 3 based on the top pricing scores in Stage 3, "the City may choose to invite additional Respondents if their total score is within 5 points of the highest scoring Respondent. The City may also invite fewer than the number of Respondents per Scope Category indicated in Part 2, section 1.0 (d) with the highest scores by choosing to not invite those Respondents whose total pricing score is not within 10 points of the highest scoring Respondent."