Item - 2022.BA196.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 7, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3497747689, Contract Number 22TW-DC-316OCS, 22TW-DC-317OCS and 22TW-DC-318OCS.

Description:

Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Part A: Wards 19, 20, 21, 22, 23, 24 and 25 (22TW-DC-316OCS) and Part B: Wards 1, 2, 3, 4, 5 and 7 (22TW-DC-317OCS) and Part C: Wards 11, 13 and 14 (22TW-DC-318OCS) for a period of four (4) months and 18 days from date of award with the option to renew the Contract for one (1) additional separate eight (8) month period at the sole discretion of the City and subject to budget approval.

Should the option period be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A: Aqua Tech Solutions Inc.

Part B: Aqua Tech Solutions Inc.

Part C: Aqua Tech Solutions Inc.

Contract Award Value:

Part A - Aqua Tech Solutions Inc.

$2,015,950 net of all applicable taxes and charges

$2,278,024 including HST and all applicable charges  

$2,051,431 net of HST recoveries

Contract is expect to start from date of award to November 30, 2022.

Option Period 1 (December 1, 2022 to July 31, 2023)

$2,015,950 net of all applicable taxes and charges

$2,278,024 including HST and all applicable charges  

$2,051,431 net of HST recoveries

The total potential cost to the City for Aqua Tech Solutions Inc. for Part A including the option period is $4,102,861 net of HST recoveries, $4,031,900 net of all taxes and charges and $4,556,047 including all applicable taxes and charges.

Part B - Aqua Tech Solutions Inc.

$1,817,800 net of all applicable taxes and charges

$2,054,114 including HST and all applicable charges  

$1,849,793 net of HST recoveries

Contract is expect to start from date of award to November 30, 2022.

Option Period 1 (December 1, 2022 to July 31, 2023)

$1,817,800 net of all applicable taxes and charges

$2,054,114 including HST and all applicable charges  

$1,849,793 net of HST recoveries

The total potential cost to the City for Aqua Tech Solutions Inc. for Part B including the option period is $3,699,587 net of HST recoveries, $3,635,600 net of all taxes and charges and $4,108,228 including all applicable taxes and charges.

Part C - Aqua Tech Solutions Inc.

$1,446,800 net of all applicable taxes and charges

$1,634,884 including HST and all applicable charges  

$1,472,264 net of HST recoveries

Contract is expect to start from date of award to November 30, 2022.

Option Period 1 (December 1, 2022 to July 31, 2023)

$1,446,800 net of all applicable taxes and charges

$1,634,884 including HST and all applicable charges  

$1,472,264 net of HST recoveries

The total potential cost to the City for Aqua Tech Solutions Inc., for Part C including the option period is $2,944,527 net of HST recoveries, $2,893,600 net of all taxes and charges and $3,269,768 including all applicable taxes and charges.

The total potential contract award including all option period is $10,561,100 net of all taxes and charges and $11,934,043 including all applicable taxes and charges. The total potential cost to the City including the option period for all parts is $10,746,975 net of HST recoveries.

The above cost calculations for the option period reflects a 100 percent increase of the total value of the contract.

Solicitation Issued: May 19, 2022        Solicitation Closed: June 15, 2022

Number of Addenda Issued: Zero (0)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received including bid price for Contract No. 22TW-DC-316OCS (Part A)

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements

Table 3: Summary of Bids Received including bid price for Contract No. 22TW-DC-317OCS (Part B)

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements

Table 4: Summary of Bids Received including bid price for Contract No. 22TW-DC-318OCS (Part C)

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements