Item - 2022.BA195.4

Tracking Status

This item was considered by Bid Award Panel on July 6, 2022 and was adopted without amendment.

BA195.4 - Award of Ariba Document Number 3352695434 to Maxim Roofing Limited for the Roofs and Exhaust Fans Replacement at Dufferin Transfer Station and Dufferin Maintenance Yard for Solid Waste Management Services

Decision Type:: ACTION

Status:: Adopted

Ward:: 6 - York Centre

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3352695434

Description:

Roofs and Exhaust Fans Replacement at Dufferin Transfer Station and Dufferin Maintenance Yard.

Recommended Supplier:

Maxim Roofing Limited

Contract Award Value:

$2,210,257 net of all applicable taxes and charges

$2,497,590 including HST and all applicable charges

$2,249,157 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2023.

Origin

(June 29, 2022) Report from the Acting Chief Procurement Officer

Summary

Solicitation Issued: March 3, 2022 Solicitation Closed: April 28, 2022

Number of Addenda Issued: Ten (10)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price.

Supplier Name	Bid Price (excluding H.S.T.)
Maxim Roofing Limited	$1,931,585.49*
Brook Restoration Ltd.	$2,487,644.00
Martinway Contracting Ltd.	$2,518,728.00
Triumph Aluminum & Sheet Metal Inc.	$3,087,777.00

* 1. Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

2. Pursuant to the Request for Tender document the Contract Award Value includes Contingency Allowance.

Background Information

(June 29, 2022) Report from the Acting Chief Procurement Officer on Award of Ariba Document Number 3352695434 to Maxim Roofing Limited for the Roofs and Exhaust Fans Replacement at Dufferin Transfer Station and Dufferin Maintenance Yard for Solid Waste Management Services
https://www.toronto.ca/legdocs/mmis/2022/ba/bgrd/backgroundfile-228428.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Stephanie Fernandes.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Stephanie Fernandes, David McLeod, Diana Santucci
No:
Absent:	Leah Ross (Chair)