Item - 2022.BA194.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 23, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3078718928   

Description:

For the non-exclusive supply and delivery of Ariba Document Number 3078718928 for the City of Toronto (Stores) from the date of award to April 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.   

Recommended Supplier:

UNIFORM EXPERTS NORTH AMERICA INC.

Contract Award Value:

$895,194 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$1,011,570 including HST and all applicable charges

$910,950 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2023   

Option Year 1 (May 1, 2023 to April 30, 2024)   

$922,050 net of all applicable taxes and charges (including 25% for miscellaneous)

$1,041,917 including all applicable taxes and charges

$938,278 net of HST recoveries

Option Year 2 (May 1, 2024 to April 30, 2025)   

$949,712 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$1,073,174 including all applicable taxes and charges

$966,427 net of HST recoveries

Option Year 3 (May 1, 2025 to April 30, 2026)   

$978,203 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$1,105,370 including all applicable taxes and charges

$995,419 net of HST recoveries

Option Year 4 (May 1, 2026 to April 30, 2027)   

$1,007,549 net of all applicable taxes and charges (including 25 percent for miscellaneous)

$1,138,531 including all applicable taxes and charges

$1,025,282 net of HST recoveries

The total potential contract award including all option years is $5,370,561 including all applicable taxes and charges and $4,752,709 net of all applicable taxes and charges. The total potential cost to the City is $4,836,356 net of HST recoveries.

Solicitation Issued:  September 16, 2021          Solicitation Closed:  October 28, 2021  

Number of Addenda Issued: Three (3)   

Number of Bids:  Five (5)   

Table 2: Summary of Bids Received including bid price

* Supplier was found non-compliant with mandatory requirements.