Item - 2022.BA191.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3413373718 and

Contract No. 22TR-OM-200-SAM-PM (Part A) and

Contract No. 22TR-OM-300-SAM-PM (Part B)

Description:

Non-exclusive Provision of Traffic Paint Repainting and Custom Painting Service of Centre and Lane Lines, Transverse, Symbols, Zebra Bars and Custom Pavement Markings as Required on Roads and Expressways within the City of Toronto - Part A: Toronto and East York and Etobicoke York Districts – 22TR-OM-200-SAM-PM and Part B: North York and Scarborough Districts - 22TR-OM-300-SAM-PM for a period of two (2) years starting from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year period.

Should the option(s) be exercised, then the General Manager of the Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Part A:  Guild Electric Limited

Toronto and East York and Etobicoke York Districts – 22TR-OM-200-SAM-PM

Part B: Almon Equipment Limited

North York and Scarborough Districts – 22TR-OM-300-SAM-PM

Contract Award Value:

Part A – Guild Electric Limited

$1,316,317 net of all applicable taxes and charges

$1,487,438 including HST and all applicable charges

$1,339,484 net of HST recoveries

Option Year 1 (January 1, 2024 - December 31, 2024):

$677,903 net of all applicable taxes and charges

$766,031 including HST and all applicable charges

$689,834 net of HST recoveries

The contract is expected to start on the date of award to December 31, 2023.

Total Potential Contract Award (including Optional period) for Part A:

$1,994,220 net of all applicable taxes and charges

$2,253,469 including HST and all applicable charges

$2,029,318 net of HST recoveries

Part B – Almon Equipment Limited

$780,238 net of all applicable taxes and charges

$881,669 including HST and all applicable charges

$793,970 net of HST recoveries

The contract is expected to start on the date of award to December 31, 2023.

Option Year 1 (January 1, 2024 – December 31, 2024):

$401,822 net of all applicable taxes and charges

$454,059 including HST and all applicable charges

$408,894 net of HST recoveries

Total Potential Contract Award (including Optional period) for Part B:

$1,182,060 net of all applicable taxes and charges

$1,335,728 including HST and all applicable charges

$1,202,864 net of HST recoveries

Total Potential Contact Award (including Optional Period) for Parts A and Part B

$3,176,280 net of all applicable taxes and charges

$3,589,197 including HST and all applicable charges

$3,232,182 net of HST recoveries

The above cost calculations includes a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: April 8, 2022             Solicitation Closed: April 27, 2022

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

Part A

Part B