Item - 2022.BA190.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 26, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiation Request for Proposal, Ariba Document Number 2852137125

Description:

Provisioning of Vulnerability Management for OT-IOT Critical Infrastructure for the City's Office of the Chief Information Security Officer (CISO)

Recommended Supplier:

ComplyTec Inc.

Contract Award Value:

$3,532,652 net of all applicable taxes and charges

$3,991,897 including HST and all applicable charges

$3,594,827 net of HST recoveries

Contract is expected to start on date of award for a three (3) year period with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods.  

Option Year 1: 2025

$512,648 net of all applicable taxes and charges

$579,292 including HST and all applicable charges

$521,671 net of HST recoveries

Option Year 2: 2026

$528,028 net of all applicable taxes and charges

$596,672 including HST and all applicable charges

$537,321 net of HST recoveries

The total potential contract award identified in this report, including all option years is $4,573,328 net of all applicable taxes and changes, $5,167,861 including all applicable taxes and charges. The total potential cost to the City, including all option years is $4,653,819 net of HST recoveries.

Solicitation Issued:  July 2, 2021                        Solicitation Closed:  August 10, 2021

Number of Addenda Issued: Two (2)

Number of Bids: Five (5)

Table 2: Summary of Bids Received

* Supplier did not meet minimum technical threshold

Range of Scores:

9 to 82