Item - 2022.BA189.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number Doc3281782818

Description:

For the non-exclusive design, supply, wash, repairs and fabrication of various types of Equipment Bags and Medical bags for Toronto Paramedic Services and Toronto Fire Services, from July 1, 2022, to June 30, 2023, with the option to renew the contract for four (4) additional, separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised, then the Chief of Toronto Paramedic Services and Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Trevor Owen Limited

Contract Award Value:

$204,749 net of all applicable taxes and charges

$231,367 including HST and all applicable charges

$208,353 net of HST recoveries

Contract is expected to start on July 1, 2022 and end on June 30, 2023.

Option Year 1: July 1, 2023 to June 30, 2024

$210,892 net of all applicable taxes and charges

$238,308 including HST and all applicable charges

$214,604 net of HST recoveries

Option Year 2: July 1, 2024 to June 30, 2025

$217,219 net of all applicable taxes and charges

$245,457 including HST and all applicable charges

$221,042 net of HST recoveries

Option Year 3: July 1, 2025 to June 30, 2026

$223,735 net of all applicable taxes and charges

$252,821 including HST and all applicable charges

$227,673 net of HST recoveries

Option Year 4: July 1, 2026 to June 30, 2027

$230,447 net of all applicable taxes and charges

$260,405 including HST and all applicable charges

$234,503 net of HST recoveries

The total potential contract award including all option years is $1,106,174 net of HST recoveries, $1,228,358 including all applicable taxes and charges and $1,087,042, net of all applicable taxes and charges.

The above cost calculations reflect an estimated 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.  

Solicitation Issued:  March 2, 2022        Solicitation Closed:  April 5, 2022

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Ariba Document Number Doc3281782818 including Total Base Bid Price

*Pursuant to the Request for Quotation document the contract award value includes contingency.

^**Supplier was found non-compliant with mandatory requirements.