Item - 2022.BA186.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 28, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3351903897

Description:

For the supply and delivery of Two (2) Latest Model Latest Model Radio Remote Controlled Slope Mowers, with option to purchase additional Two (2) units in 2023, Two (2) units in 2024, Two (2) units in 2025 and Two (2) units in 2026, pending budget availability.  Upon Award of this Request for Quotation, the Supplier and the City will have a Contract for a fixed term of five (5) years, from the date of award to December 31, 2026, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Scott Ruttan O/A J&S Performance Auto and Marine

Contract Award Value: (2022)

$109,150 net of all applicable taxes and charges

$123,340 including HST and all applicable charges

$111,071 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2026.

Contract Award Value (2023-2026) (Optional):

$470,342 net of all applicable taxes and charges

$531,487 including HST and all applicable charges

$478,620 net of HST recoveries

Total Potential Contract Award Value (2022-2026):

$579,492 net of all applicable taxes and charges

$654,826 including HST and all applicable charges

$589,691 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  February 11, 2022           Solicitation Closed: March 14, 2022

Number of Addenda Issued: Three (3)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price