Item - 2022.BA181.1

The Bid Award Panel adopted the following:

The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2022) from the Chief Procurement Officer:

1.  Rescind its February 23, 2022 decision (BA176.4) to award Ariba Document Number 3308219013 for the provision of Exhaust Systems Repair Services to Hardick Spring; and

2.  Grant authority to award the rescinded award for the provision of Exhaust Systems Repair Services to the second lowest bidder, in accordance with the revised contract details in this report:

Solicitation Number:

Request for Quotation, Ariba Document Number 3308219013

Description:

For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto’s Fleet Services Division for a period of one (1) year from April 1, 2022 to March 31, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods.

Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Extreme Garage

Contract Award Value:

$379,568 net of all applicable taxes and charges

$428,911 including HST and all applicable charges

$386,248 net of HST recoveries

Contract is expected to start on April 1, 2022 and end on March 31, 2023.

A 10 percent cost allowance is included in the Contract Award Value for each year.

Option Year 1 - From April 1, 2023 to March 31, 2024

$390,955 net of all applicable taxes and charges

$441,779 including all applicable taxes and charges

$397,835 net of HST recoveries

Option Year 2 – From April 1, 2024 to March 31, 2025

$402,683 net of all applicable taxes and charges

$455,032 including all applicable taxes and charges

$409,771 net of HST recoveries

Option Year 3 – From April 1, 2025 to March 31, 2026

$414,764 net of all applicable taxes and charges

$468,683 including all applicable taxes and charges

$422,064 net of HST recoveries

Option Year 4 – From April 1, 2026 to March 31, 2027

$427,207 net of all applicable taxes and charges

$482,744 including all applicable taxes and charges

$434,726 net of HST recoveries

A 3 percent Consumer Price Index cost increase is included for each option year.

The total potential contract award identified in this report is $2,277,149 including all applicable taxes and charges and $2,015,176 net of all applicable taxes and charges.

The total potential cost to the City including all option years is $2,050,643 net of HST recoveries.

Solicitation Issued:  January 7, 2022     Solicitation Closed:  January 27, 2022

Number of Addenda Issued: 0

Number of Bids:  3

Table 2: Summary of Bids Received including bid price