Item - 2022.BA180.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( March 17, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3143885099.

Description:

For the provision of Electrical Services for the following Divisions: Corporate Real Estate Management, Fleet Services, and the Toronto Parking Authority to the Successful Supplier, Kudlak-Baird 1982 Limited, for a base two (2) year contract term plus one (1) year option.

Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement.

Recommended Supplier:

Kudlak-Baird 1982 Limited

Contract Award Value:

$11,667,092 net of all applicable taxes and charges (including both Divisions, not including Toronto Parking Authority)

$13,183,814 including all applicable taxes and charges  

$11,872,433 net of HST recoveries

Contract is expected to start on April 15, 2022, and end on April 14, 2024.

Corporate Real Estate Management:

$11,175,846 net of all applicable taxes and charges

$12,628,706 including all applicable taxes and charges  

$11,372,541 net of HST recoveries

Fleet Services:

$491,246 net of all applicable taxes and charges

$555,108 including all applicable taxes and charges  

$499,892 net of HST recoveries

Option Period 1 (one year): April 15, 2024 through April 14, 2025

Corporate Real Estate Management:

$5,756,114 net of all applicable taxes and charges

$6,504,408 including all applicable taxes and charges  

$5,857,421 net of HST recoveries

Fleet Services:

$253,016 net of all applicable taxes and charges

$285,908 including all applicable taxes and charges  

$257,469 net of HST recoveries

The total potential contract award to Kudlak-Baird 1982 Limited, including all options years, is $17,676,222 exclusive of HST and $19,974,130 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $17,987,323 net of HST recoveries.

The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  January 6, 2022                 Solicitation Closed:  February 7, 2022

Number of Addenda Issued: Three (3)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price