Item - 2022.BA180.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3064686362

Description:

To provide Professional and Technical Services for the Printing and Mailing of Tenant Tax Notifications Work on behalf of the Revenue Services Division of the City of Toronto. 

Recommended Supplier:

Data Direct Group Inc.

Contract Award Value:

$241,690 net of all applicable taxes and charges

$273,110 including HST and all applicable charges

$245,944 net of HST recoveries

Contract is expected to start from the date of award and end on December 31, 2022.

Option Year 1 (From January 1st 2023 to December 31st 2023)

$248,941 net of all applicable taxes and charges

$281,303 including all applicable taxes and charges

$253,322 net of HST recoveries

Option Year 2 (From January 1st 2024 to December 31st 2024)

$256,409 net of all applicable taxes and charges

$289,742 including all applicable taxes and charges

$260,922 net of HST recoveries

Option Year 3 (From January 1st 2025 to December 31st 2025)

$264,101 net of all applicable taxes and charges

$298,434 including all applicable taxes and charges

$268,749 net of HST recoveries

Option Year 4 (From January 1st 2026 to December 31st 2026)

$272,024 net of all applicable taxes and charges

$307,387 including all applicable taxes and charges

$276,812 net of HST recoveries

The total potential contract award including all option years is $1,449,976 including all applicable taxes and charges and $1,283,165 net of all applicable taxes and charges. The potential cost to the City including all option years is $1,305,749 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  July 15, 2021          Solicitation Closed: August 11, 2021

Number of Addenda Issued: Three (3)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received

* Supplier did not meet the minimum technical scoring and were not able to move to stage 3-Cost of Services

Range of Scores:   93.8-94.7